Posting Details

Position Information

Posting Number S06738P Position Title Administrative Assistant II Department Business Location Arlington Position Status Full-time Work Schedule

Monday – Friday; 8:00am-5:00pm.

Occasional work after hours may be required.

Salary Salary is commensurate based on qualifications and relevant experience up to $48,000. Pay Basis Monthly Job Summary

The Administrative Assistant II serves as a vital member of the Veteran Business Outreach Center to provide skilled administrative support and routine administrative support including answering phones and routing calls, managing mail, maintaining files, coordinating events and travel, guest parking, room reservations, procurement, supporting advising team and other general administrative duties as assigned.

Essential Duties And Responsibilities

Oversees the daily office operations of a business or academic unit. Serves as a liaison and acts on behalf of administrator in dealings with internal and external clients. Serves as the point of contact for office.
Performs a variety of administrative duties for the department. Answers questions by phone and email, routing calls, managing client intake steps, coordinating appointments, managing mail, and maintaining all department files. Ensures compliance with internal and external policies and procedures.
Reviews and approves financial transactions including purchase orders, vouchers, deposits, transfer of funds, and procard transactions. Coordinates travel arrangements and prepares expense vouchers and expense reimbursements. Tracks and maintains departmental financial accounts (i.e., cost centers, grants, etc.).
Composes correspondence on behalf of supervisor or under own signature. Assists in preparing reports on the status of the program including state of development, proposals, budget variances, or other documents as required for the program.
Processes and maintains various personnel records (e.g., appointments, change of status, leave requests, terminations, etc.). Acts as the departmental timekeeper.
Maintains calendar of events and arranges schedules and meetings, including but not limited to lectures, lectures series, workshops, meetings, and short courses. Assist with meeting logistics including room scheduling, ordering of food, arranging for accommodations such as chairs, tables, marker boards, AV equipment, etc.
Assist in the creation and distribution of program materials, event flyers, forms, and general correspondence. Publishes and maintains department website, newsletter and other communication resources, including social media channels.
Performs other duties assigned.

Minimum Qualifications

High school diploma or equivalent
Minimum of four (4) years of experience providing secretarial or administrative support in increasingly demanding positions.
An equivalent mix of education and relevant experience in similar roles may also be accepted.

Preferred Qualifications

Bachelor’s degree in communication, general studies, business, or related field.
Experience with department budgets.
Experience processing basic financial transactions.
Experience with PeopleSoft.
Experience with University of Texas at Arlington policies and procedures.

Knowledge, Skills and Abilities

Ability to utilize Microsoft Office Suite.
Knowledge of standard office practices and procedures Ability to maintain accurate records.
Skilled in written and oral communication skills.
Ability to independently resolving routine and complex problems and make decisions
Ability to draft, read and comprehend a variety of correspondence.
Ability to manage time effectively and prioritize work.
Skilled in preparing clear and concise reports, correspondence, and other written materials.
Skilled in conflict resolution, using tact, discretion, initiative, and independent judgment within established guidelines.
Skilled in researching, compiling, and summarizing a variety of informational, financial, and statistical data and materials.
Skilled in applying logical thinking to solve problems or accomplish tasks.
Understanding, interpreting, and communicating complicated policies, procedures, and protocols.

Other Requirements

This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA-48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.

Workplace and Eligibility Conditions Benefits Eligible Yes Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

https://www.uta.edu/hr/employee-benefits

Benefits

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:

https://resources.uta.edu/hr/services/records/compensation-tools.php

CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA-48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

University Information

The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community. Furthermore, UTA has launched the RISE 100 initiative, aiming to recruit 100 new tenure-system faculty to strengthen its research enterprise and leadership in key academic areas. Learn more at https://www.uta.edu/administration/president/strategic-plan/rise100.

This is an exciting time to join UTA and contribute to its bold vision for the future.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.

Posting Detail Information

Number of Vacancies 1 Open Until Filled Yes Minimum Number of References Required 3 Maximum Number of References Accepted 3 Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Requirement Questions

Required fields are indicated with an asterisk (*).

* What is the highest level of education attained?
- GED
- High School Diploma
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- PhD or equivalent
* How many years of experience do you have in an administrative, secretarial or clerical role?
- None/less than 2 years
- 3 to 4 years
- 5 to 6 years
- 7 years or more
* How many years of budgeting and finance experience do you have?
- None/less than 1 year
- 1 to 2 years
- 3 to 4 years
- 5 or more years
* How much experience do you have with working or assisting veterans and/or military members?
- None to 1 year
- 2 to 3 years
- 4 to 5 years
- 6 or more

Documents Needed To Apply

Required Documents

Resume or CV
Cover/Interest Letter

Optional Documents

Letter of Recommendation

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Administrative Assistant II