HR Coordinator

Location: Medford, MA (Onsite – 5 days/week)
Department: Human Resources
Reports To: Director of HR
Compensation: $28.85-33.65/hr

About Fire Equipment Inc. (FEI)

Fire Equipment Inc. (FEI) is a trusted leader in fire protection services across New England. With over 90 years of experience, FEI provides complete fire safety solutions—from design and installation to inspection, testing, and maintenance. Our team takes pride in delivering high-quality workmanship, operational excellence, and exceptional service to both our customers and employees.

Position Summary

The HR Coordinator plays a critical role in supporting the day-to-day execution of human resources, safety, and compliance operations. This is a highly organized, hands-on position focused on accuracy, follow-through, and operational support across multiple HR functions.

This role does not have decision-making authority over HR policy but is essential in ensuring HR processes run efficiently and that employees, managers, and external partners receive timely and accurate support. The position supports a largely field-based workforce and requires strong coordination across departments.

The ideal candidate is detail-oriented, dependable, and experienced in HR operations, with exposure to payroll, benefits, and compliance workflows.

Key Responsibilities

Training & Safety Administration

Coordinate and register employees for required trainings (JHA, OSHA 10, AIM, etc.)
Prepare and track monthly training reports and follow up on outstanding requirements
Prepare, print, and distribute training and certification documentation
Support onboarding logistics related to safety training and equipment readiness

HR Operations & Compliance

Maintain accurate employee files (digital and physical), including certifications and benefits documentation
Scan, log, and organize incoming HR and compliance-related documents
Assist with internal and external audits by gathering documentation and preparing reports
Distribute and maintain required labor law postings across branch locations
Support ongoing HR projects and process improvements

Payroll & Benefits Support

Assist with preparation and distribution of certified payroll reports
Support payroll-related administrative tasks as needed
Process and track benefits documentation (enrollments, confirmations, notices)
Coordinate employee communications such as 401(k) notices and W-2 distributions
Maintain and update employee data within ADP and related systems

Employee Lifecycle Support

Conduct reference checks and assist with pre-employment processes
Manage and distribute entry and exit interview surveys
Support onboarding and offboarding logistics, including equipment coordination
Track employee licenses and certifications and send renewal reminders

Equipment, Inventory & Events

Manage inventory of employee uniforms, PPE, and company materials
Prepare onboarding materials for new hires
Assist with employee events, scheduling, and logistics
Support internal communications, including newsletter coordination and content collection

Cross-Training & Coverage

Cross-train on HR administrative functions to provide coverage during absences
Cross-train on Certificates of Insurance (COI) processes and support administration over time

Additional Responsibilities

Perform other duties and administrative tasks as assigned to support HR operations and business needs

Qualifications

2–4 years of experience in an HR Coordinator, HR Administrator, or HR Operations role
Exposure to payroll, benefits administration, or compliance processes
Experience with HRIS systems; ADP strongly preferred
Strong organizational skills with high attention to detail
Ability to manage multiple priorities in a fast-paced environment
Professional handling of confidential information
Proficiency in Microsoft Office (Outlook, Word, Excel)

Compensation & Benefits

: $28.85-33.65/hr.
Comprehensive benefits package (medical, dental, vision)
401(k) with company contribution
Paid time off, holidays, and sick time
Opportunities for growth within HR operations

Why Join FEI?

At Fire Equipment Inc., you’ll be part of a team that values structure, execution, and operational excellence. We invest in our employees by providing the tools, training, and support needed to succeed. This role offers a strong foundation for someone looking to grow within HR while making a direct impact on day-to-day operations.

Work Location: On-site / In Person

Fire Equipment Inc. is committed to creating a diverse environment and is proud to be an equal opportunity employer. EOE disability/veteran.

Fire Equipment Incorporated

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