About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

Provides all benefits related services to FIU community. Serves as liaison with benefits providers; addresses any issues associated with Benefits. Processes employee benefits related enrollment, payroll deductions and reconciliation.

Assists individuals on benefits plans, polices, payroll deductions related issues; processing enrollment/changes/termination of Benefits plans, certifying and attesting to enrollment in compliance with regulations/requirements. Acts as a point of contact with People First, State Benefits Administrator, Division of Management Services, and the Division of Retirement.
Reviews interface reports between People Soft system and State Benefits Administrator to ensure accuracy of employee benefit records and transactions. Audits employee benefits enrollments and plan changes; validates employee benefits eligibility, payment and deduction history/information and manages timely payment of respective employer premiums to prevent lapse in benefits coverage.
Processes data entry such as payroll deductions and contributions into the financial system for transmittal of employee's premiums. Requests refunds as required. Performs timely payroll related functions and calculations associated with internal/external vendors including electronic transmission and uploads and audits.
Manages FIU employee perks and services program which includes searching for and engaging new vendors, establishing partnerships, and exploring new opportunities. Manages the communication for employee perks including website maintenance and FIU community.
Assists with the open enrollment process by coordinating and assisting in budgeting, planning, and execution of annual State Benefits Fair event and benefits open enrollment with university internal/external and State contracted vendors for all employees.
Prepares and coordinates workshops/meeting sessions designed to help employees obtain information and understand state and university benefits and other related programs.
Maintains compliance with the Affordable Care Act (ACA) by proactively running biweekly benefit eligibility reports from State Administrator and sending electronic notifications to eligible temporary employees advising on their benefits options.
Ensure employees' benefits enrollment complies with the State regulation.
Assists in preparing, composing, and proofreading university wide memorandum, newsletter communications, presentations related to benefits policy/procedure changes and notifications. Maintains the general department's email inbox and calendar as well as arranges and organizes meetings and conferences for the department as needed.
Performs other related duties as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Serves as backup for Workers' Compensation process.
Serves as backup for employee leave of absence matters. Serves as liaison between the employee on leave of absence and the University for matters related to continuation of insurance coverage and premiums.
Processes employee and former employees' retirement termination/loan/distribution requests.
Provides retirement services for BBC, Wolfsonian and Pine Center
Performs other related duties as required and deemed appropriate to the accomplishment of the responsibilities and functions of the department. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications

Bachelor's degree in a related field and one (1) year of professional benefits or other HR related experience.

Desired Qualifications

Experience in accounting, finance, payroll, or benefits administration.

Job Category

Administrative

Advertised Salary

$40,000 - $46,000

Work Schedule

Begin time: 8:30 AM

End time: 5:00 PM

Pre-Employment Requirements

Criminal Background Check

Other Information

Ability to work flexible hours as needed.
Travel to FIU Campus

How To Apply

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

This posting will close at 12:00 am of the close date.

How To Apply

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

This posting will close at 12:00 am of the close date.

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.

Florida International University

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