The Ideal candidate will provide top-level assistance for high-level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

Calendar management for executives
Aid executive in preparing for meetings
Responding to emails and document requests on behalf of executives
Draft Slides, meeting notes, and documents for executives
Daily Reports
Some Personal Assistant Tasks
Gatekeeper for phone calls and employees or guest that try to get time with President
Host New Hire Orientation twice per month
Maintain content for Employee Bulletin and other Display Screens

Qualifications

Bachelor's degree or equivalent experience
Proficient in Microsoft Office Suite
Experience in managing multiple priorities, administrative coordination, and logistics
Well-organized, detail-oriented, and able to multi-task with great follow-up skills

Overview

You are the main liaison between Staff members or anyone that the President deems as relevant.
Your attire must be consistent with the image you represent to the office you serve.
You report only to the President.
You are to treat all activities, conversations, issues, and duties as confidential.
You are the first line of protection for all incoming calls, casual walk-ins, etc.
You are to be open, honest, and expedient in relating anything that is of importance to the companies with the President.

Daily, Weekly, Monthly Duties

Phones
Reports
Calendars- business meetings, other meetings, Time off
Mail if needed
Scanning and copying if needed
Filing-Paper / Electronic
Letter writing / correspondence
Typing meeting notes
E-newsletter / Updating Employee Bulletin Boards
Plan and coordinate all meetings and events both on-site and off-site
Schedule meetings
Remind all attendees 10 minutes ahead of each meeting
Staff Meetings-Hand paper copy of any staff meetings / Onsite meetings to each attendee along with any information that is required.
Conduct New Employee Welcome Meetings
Dealer agreement and all contracts- File paper and electronic with dates.
Employee Birthdays & Anniversaries
Order awards
Special Events management

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Executive Assistant to the President