Work for a company where you are known by your name and not by your number. Join Garco’s Marketing Department and enjoy a challenging and diverse workload. While you enjoy the journey as our Proposal Coordinator you will need to be highly organized and efficient.

Key Responsibilities will include, among other duties assigned from time to time:

📌 Proposal Management

Manage proposal schedules, timelines, and deadlines in collaboration with marketing director.
Ensure compliance with client requirements and formatting guidelines.
Assist with proposal calendars and submission trackers.

📌 Content Development & Editing

Proposal layout and design, supporting graphics and media manager.
Compile, write, edit, and proofread proposal content.
Customize templates and boilerplate content for each opportunity.

📌 Collaboration & Communication

Work closely with project management, technical teams, and leadership.
Facilitate proposal meetings as needed (kickoffs, reviews, debriefs)
Assign tasks and follow up to ensure timely deliverables.

📌 Compliance & Quality Control

Review RFP requirements and check for compliance gaps.
Ensure final submissions meet all client specifications (formatting, page limits, required forms, attachments, etc.)
Conduct quality assurance reviews before submission.

Required Skills & Qualifications

✅ Core Skills

Design and layout skills.
Strong writing, editing, and proofreading skills.
Excellent organization and time management
Ability to manage multiple deadlines simultaneously.
Attention to detail and accuracy.

✅ Technical Skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Proficiency in Adobe InDesign, Photoshop and Illustrator
Experience with Canva helpful
Comfortable use of CRM systems and technology

✅ Soft Skills

Strong communication and coordination abilities
Ability to work under pressure and tight deadlines
Team collaboration and stakeholder management

Preferred Qualifications

Bachelor’s degree in business, Communications, Marketing, or 4-5 years’ experience in related role
1–5+ years of experience in proposals, marketing, or administrative coordination
Experience responding to RFPs in industries like:
- AEC (Architecture/Engineering/Construction)
- Government contracting
- Professional services
Pass a Pre-Employment Drug Test

The salary range for this position is between $30 and $45 per hour, based on experience and qualifications.

Typical Work Environment

Fast-paced, deadline-driven
High collaboration across departments
Often involves juggling multiple proposals at different stages

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is largely a sedentary role. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit, stand, walk, use hands to handle or feel, reach with hands and arms, and uses a computer

Benefits/Culture

The culture of Garco is second to none, and our employees are the heartbeat of our organization. To have the best employees in the industry, we offer some of the best benefits. Below are some of the benefits we offer when you join the team at Garco:

Medical
Dental
Vision
Life Insurance
401k / Profit Sharing
PTO
Paid Holidays
Flexible Spending Account
Training

Garco is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please email hr@garco.com. If you’d like more information on your EEO rights under the law, please click here.

Garco Construction, Inc.

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Proposal Coordinator