At Gensler, we design for people. We leverage our global perspective and local presence to innovate at every scale. We’re not just designers. We’re tinkerers, craftspeople, visionaries, innovators, and thought leaders. Fueled by passion and entrepreneurial spirit, our people bring new ideas to solve the world’s most challenging problems, like designing a more resilient, inclusive, and equitable future for our communities and cities.

Our people-centered, “People First” culture and “One Firm-Firm” motto promotes integrated teams that unite to shape the future of cities. Gensler’s vision is to “Create a Better World through the Power of Design,” and we do that by our deep commitment to our clients and by fostering a collaborative, diverse, and inclusive environment that enables our people to create impactful solutions together.

Gensler’s global Marketing Studio is an award-winning, strategic marketing communications team that leads an integrated approach to intelligent marketing, brand positioning, media relations, and business development activities that drive growth for the firm. We are a highly collaborative team made up of designers, editors, PR managers, digital, and content marketing professionals. Our core communications channels are Gensler.com, Dialogue blog, Dialogue Now newsletter, earned, paid, and social media. We partner with the Gensler Research Institute to develop, execute, and measure key thought leadership campaigns, such as our annual Design Forecast, Climate Action Through Design, and Annual Report.

Your Role

We are seeking a well-organized, collaborative, and process-oriented team player to join us as a Studio Coordinator in the Global Marketing & Communications Studio. This role will be shared across our firmwide Marketing, PR and Executive Communications teams and will report to the global director of Marketing.

This is a unique opportunity for a candidate who is interested in expanding their skills in integrated marketing communications. While the role will need to provide some support functions, we have an opportunity to introduce our Studio Coordinator to new skills in campaign coordination, development and execution.

Gensler has a broad community of Studio Coordinators around the firm, and they are the heart of our studios’ activities and the glue that keeps our teams moving forward. We are excited to welcome in a teammate who is hungry for responsibility and curious in what we do.

What You Will Do

Administrative Support

Coordinate agenda and invitation for monthly Campaign Call – open to the firm’s global marketing and PR communities
Field internal requests for information and materials related to our Studio’s work
Support executive level decks for meetings with leadership teams; design and edit PowerPoint and InDesign files
Manage setting up calls and meetings with multiple leaders and stakeholders; this involves forward-thinking, anticipating leaders’ needs and staying “two-steps ahead” as Outlook calendars are often packed
Attend meetings, as appropriate, to stay informed on projects and take meeting minutes on calls
Prepare and handle confidential correspondence, reports, data, and presentations with integrity
Address miscellaneous tasks and work on ad-hoc requests by leadership
Provide back-up support for core operational functions, such as our team’s support of the firm’s Global Marketing Call and the weekly PR internal newsletter
Build relationships with Studio Coordinators and Executive Assistants across the firm

Campaign Support

Partner with studio leaders to deliver on our various campaign goals and objectives by maintaining a campaign scorecard with measurable outcomes
Ensure that our campaign teams have what they need for their day-to-day tasks, clearing the way for them to create and find their flow to meet their deadlines
Support progress decks that will be shared with firm leadership during the life of the project; coordinate and schedule executive reviews with Co-CEO’s Executive Administrative team
Support the internal rollout of our campaigns, including coordinating print and shipping quantities, marketing toolkits, and other related tasks
Leverage our Microsoft 360 suite of tools, including Teams and SharePoint, to organize, track and share files; leverage our campaign planning tool, Asana, to engage and organize our teams and their workloads
Coordinate with outside vendors, including coordination of printing and shipping details

Your Qualifications

Bachelor’s Degree or equivalent experience
3+ years of of professional experience in administrative capacity
Excellent verbal and written communication skills with an ability to build productive relationships
Intellectual curiosity and an ability to think creatively and adapt in a rapidly growing and entrepreneurial environment
Proven attention to detail, with excellent organizational, problem solving, and time management skills
Capable of consistently maintaining a high level of composure, confidentiality, and job focus
Must be able to work overtime on an as-needed basis
Open to working with distributed teams across the globe in different time-zones
Software/Systems:
- Required: Microsoft 365 Suite with proficiency in Powerpoint, Word, and Excel; Sharepoint; Teams
- A Plus: Adobe InDesign
- If the position is located in San Francisco, the base salary will be estimated between $75-95k plus bonuses and benefits and contingent on relevant experience**
- If the position is located in Los Angeles, the base salary will be estimated between $65-85k plus bonuses and benefits and contingent on relevant experience**

Life at Gensler

Gensler is committed to Diversity, Equity and Inclusion. Through our Five Strategies to Fight Racism, we continue to create a just and equitable future for our colleagues and our communities with our clients. We are a solid voice for social change as we impact people’s lives and fight racism. At Gensler, we celebrate diversity and are committed to creating an inclusive workplace environment.

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

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Studio Coordinator - Global Marketing Studio