Academy for Young Minds (AYM) is seeking a motivated professional to join our team and work in our state-of- the-art private school for learners on the autism spectrum in Long Island City, NY.

Overview

School Administrative Assistant (SAA) provides various administrative support to the administration, faculty, students and families of the school.

Essential Job Functions/Duties

The essential functions/duties included, but are not limited to the following:

General
- Demonstrates and maintains a pleasant, positive, professional, and respectful attitude towards members of the school community
- Responds to inquiries from a wide variety of internal and external parties (e.g., staff, parents/guardians, students, public agencies, etc.) to provide information, facilitate communication among departments, and provide direction as may be required. Answers emails and phone calls.
School Safety & Security
- Greets all incoming visitors for the purpose of ensuring that guests sign-in/-out as required
- Ensures AYM Visitor Policies and Procedures and School Safety and Security protocols are followed.
- Relays reported concerns from students, parents/guardians, and faculty staff to the appropriate senior staff
- Evaluates situations (e.g., involving other staff, students, parents/guardians, the public, police, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolutions
Administrative Tasks
- Support administrative personnel for the purpose of assisting with their administrative functions
- Assist faculty, staff, and other personnel to support them in the completion of their work activities
- Schedules various activities (e.g., meetings, testing arrangements, assemblies, special programs, referral appointments, etc.) for efficiency and utilization of personnel, equipment, and facilities
- Performs record keeping and general clerical functions (e.g., scheduling, copying, faxing, mailing, etc.) for the purpose of providing information and/or materials as needed
- Complies data from a variety of sources (e.g., calendars, meetings, etc.) for the purpose of complying with financial, legal, and/or administrative requirements
- Maintains a variety of computerized and manual records, files, and department databases (e.g., information packets, rosters/listings, calendars, outstanding supply orders, etc.) for the purpose of documenting activities, providing reliable information, and complying with district, state, and federal requirements, if applicable
- Prepares written materials (e.g., correspondence, agendas, minutes, newsletter, Parent Handbook, bulletins, reports, bank deposits, receipts, etc.) for the purpose of documenting activities, providing written references, and/or conveying information
Operation
- Coordinates a variety of programs and/or activities to ensure availability of facilities and/or equipment and delivering services in conformance to established guidelines
- Maintains inventory of supplies and materials (e.g., forms, office supplies, school supplies, etc.) to ensure items’ availability
- Monitors assigned program activities (e.g., purchase orders, office machine operations, etc.) to ensure completion in compliance with established financial, legal, and/or administrative requirements
Other Functions
- Attends meetings as assigned for the purpose of conveying and/or gathering information required to perform functions
- Maintains office equipment, tools, and work areas (e.g., cleaning, loading supplies, clearing paper jams, etc.) for the purpose of ensuring a safe working environment and the availability of items within a specific time frame

Desired Qualifications And Skills

Associate’s Degree or higher preferred
Excellent verbal and written communication and interpersonal skills
Excellent organizational and problem solving skills
Computer proficiency (e.g., data entry, data processing, word processing, etc.)
Detail-oriented and excellent reporting skills
Strong interpersonal skills and boundaries
Understanding of the needs of students with Autism Spectrum Disorders (ASD) and/or other developmental disabilities and their families
Experiences in working in a special education school as an office assistant/manager
FDNY Certifications: S-95 Supervisor of Fire Alarm System; and/or F-07 Fire AND Emergency Drill Conductor preferred
Licensed Notary Public preferred

Physical Requirements

PREFERRED BUT NOT REQUIRED

Hand Dexterity ability (e.g., ability to operate mobile device, telephone, computer)
Ability to lift up to 15 pounds
Ability to sit for extended periods of time
Ability to stand for extended periods of time

About School

AYM is a state-of-the-art independent private school for learners on the autism spectrum from age 5 to 15, and it was founded by TheraCare. TheraCare has been dedicated to setting the standards for excellence for developmental and educational programs since 1991.

At AYM, we believe that all learners can achieve their maximum potential and successful integration into society. We provide personalized, rigorous curriculum using the science and principles of Applied Behavior Analysis (ABA) while incorporating all aspects of human development; intellectual, social, physical, aesthetic, and moral. We value helping students to develop a strong sense of themselves as individuals and as members of a community. Our educational programs promote increasing curiosity about the world and interest in others as we value it equally important, if not more, as academic success. At AYM, we hold high expectations for all our students by holding ourselves accountable. Our goal is to ensure that all students acquire the knowledge, skills, and core values necessary to be successful! Please check out our websites at: www.AYMSchool.org and www.TheraCare.com

Note: The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be constructed as an exhaustive list of all responsibilities, duties, and skills, required of personnel so classified. This job description may be changed or updated at any time without notice.

Requirements

High school diploma (required).
Administrative and/or customer facing experience (required).
Proficiency in MS Office and MS Outlook – possession of strong calendar management skills.
Must be organized with a strong attention to detail.
Must be able to prioritize and complete multiple tasks simultaneously; follow through on objectives with a sense of immediacy.
Professional and friendly demeanor required.
Ability to remain flexible, proactive, resourceful, and efficient.
Must be a team player.
Must possess exceptional interpersonal, verbal, and written communication skills.

Benefits

Paid Time Off
Health insurance
Dental Insurance
Vision insurance
Life insurance
401(k)

Pay Rate: $22.00 per hour

Gersh Autism

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School Administrative Assistant