We are assisting our client, a Seattle Area Foundation, with their search for a Program Assistant on a contract-to-hire basis.

Role Purpose and Summary

The Program Assistant supports the Education team. The Assistant provides administrative support to a busy team of 3-4 people on the Education team and some support within the larger organization and manage a variety of projects to keep their work moving, including assistance with grants management.

Role Responsibilities

Provide calendar and appointment management for 3-4 team members (approximately 40% worktime)
Book travel and provide logistical support for trips and business meetings (approximately 20% of worktime)
Handle event management activities including space arrangements, a/v, catering, attendee management, preparation of supporting materials and capturing notes and action items (approximately 5-10% of worktime)
Assist in the development of the team’s weekly meeting agendas, capturing notes and action items, and preparing materials to support the team’s work (approximately 5% of worktime)
Provide basic communications support internally and externally, including correspondence on behalf of staff, responding to external inquiries, and creating presentation materials, and provide copywriting support for external communications (approximately 5% of worktime)
Work closely with the Grants team to support the grantmaking process, ensuring data accuracy, compliance and timely communication with current and prospective grantees (approximately 20% of worktime)
Assist Grants team and program staff with management of active, closed and pending grants, including updating documents and records in the grants management system
Manage routine communications with grantees to confirm pending deadlines, receipt of required reports and other grants management matters
Work closely with Grants team to support grant pipeline management, due diligence and applicable legal requirements, including preparation of proposal summaries
Manage monthly expense reporting by processing credit card transactions, reconciling and documenting charges, and preparing reimbursement requests (approximately 5% of worktime)
Maintain intranet site with updated content for Education and YSS, including assisting with creation of periodic newsletter and announcements (approximately 5% of worktime)

Role Requirements

Passion for the mission of the Foundation and willingness to engage in the Foundation’s diversity, equity and inclusion work
Three or more years of relevant experience as an administrative assistant, office manager or executive assistant
The ability to manage multiple tasks simultaneously, prioritize projects and meet deadlines. Excellent attention to detail with strong organizational skills
Strong communication skills, ability to write clearly and succinctly to various audiences
Strong computing skills and fluency with Microsoft office suite, including Outlook, Excel, Word, and PowerPoint. Experience with contact management systems are highly desirable
Flexible and self-motivated, having the ability to work both independently and as a member of a small team

FLSA Classification

Non-exempt

Employment Type

Contract-to-hire.

Location

The position is based in Seattle, WA, and will require occasional domestic travel, approximately 2-3 trips annually.

Compensation & Benefits

The starting pay for this position is between USD $31 - $37 per hour. Hansell Tierney also provides well-being programs including medical, dental and vision benefits, 401(k), Sick-time and working with a great company!

Hansell Tierney is one of the premier staffing and recruiting companies in the Pacific Northwest. Launched in 2001, we are a woman-owned business that serves and staffs Northwest organizations by doing things the right way, not just the easiest way. Hansell Tierney partners with candidates and clients to match the best candidates with interesting local opportunities. We navigate every relationship with the highest level of discretion and service while holding ourselves accountable to our promises. Our business thrives on our deep understanding of the job market and our ability to skillfully tailor our recruitment process to meet our clients’ unique needs.

Hansell Tierney

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Program Assistant