TITLE: Digital Communications Specialist (Entry-Level)

DESIGNATION: Full-Time, Non-Exempt

HOURS: Monday – Friday, 9:00 am to 5:00 pm along with some evening and weekend events/meetings.

BENEFITS: This position is eligible for benefits

REPORTS TO: Director of Communications

LOCATION: Corporate Office / Eligible for Hybrid Telecommuting

DIRECT REPORTS: None

The primary focus of this position is to work on a variety of products including websites, newsletters, monthly email distributions, exhibitions, and general marketing materials. This position is also responsible for meeting monthly sales goals for classified advertisements in the Organization’s newsletter. In addition to other tasks as assigned, below are the responsibilities of this position:

Graphic Design/Layout Design/Website Management/Social Media Management – 40%

Think creatively and develop new ways to enhance internal and external communications
Ensure the consistency of our Organization’s brand through the visual presentation of our publications
Use design software (e.g. Illustrator, InDesign, Canva) to create marketing materials, email templates, signage, and other media for all internal departments
Manage content and visual updates to the Organization’s website
Develop the layout and production design of pictorial roster, corporate reports, and other publications
Schedule project development and implementation using defined budget constraints
Create and compile design elements such as icons, photographs, and other components, to create an attractive website design
Work as part of the communications team to develop strategic messaging that supports the Organization’s ongoing activities
Create content for social media and assist in managing social media calendar

Newsletter Management – 40%

Organize and proofread staff-written articles into newsletter layout
Create any graphics necessary for articles
Manage and sell newsletter classified advertisements according to budget goals
Work with printing company to print newsletter
Promote the newsletter and its articles on social media and via email

Business Development – 20%

Develop new business contacts to promote newsletter classified advertisements
Distribute or deliver marketing materials to potential advertisers
Enter contact information and sales activity into communications/sales database
Design tools to assess the effectiveness of current campaigns by measuring success and profitability
Work with Accounting to ensure accuracy of charges for newsletter classified advertisements
Ability to read analytics and adjust future campaigns as necessary

Requirements

Bachelor's Degree in Graphic Design, Communication Arts, Advertising/Marketing, Public Relations or a related discipline, preferred
Design portfolio that showcases layout and graphic design using Adobe products
Proficient with Adobe Illustrator, Photoshop, and InDesign
Mass email distribution system i.e. Informz, Constant Contact, preferred.
HTML/CSS experience, preferred
Experience with both traditional and digital presentations
Experience with both print and video formats
Ability to take concepts and ideas and transform them into vibrant, engaging images
Expert command of challenging and changing environment
Strong organizational and customer service skills
Strong attention to detail
Must be able to handle multiple projects and changing priorities
Experience with a sales database (e.g. ACT!, SalesForce), preferred

GENERAL QUALIFICATION REQUIREMENTS

Knowledge and Experience:

Requires an understanding of general business etiquette and professional communication. Knowledge required is normally equivalent to the attainment of Bachelor’s degree and some relatable work experience. This position requires a great level of detail, organization and an ability to meet deadlines.

Skills and Abilities:

Ability to understand and follow oral and written instructions and to work effectively with other HCMS employees, HCMS members, and potential clients for newsletter classified advertisements. Must be organized and able to pay strict attention to detail while handling multiple tasks. Must maintain professional communication skills and proper phone/written communication etiquette.

WORKING CONDITIONS AND PHYSICAL DEMANDS

Applicants must be physically able to efficiently perform the duties of the position which include:
Sedentary inside office work
Ability to lift up to 40 pounds
Sit, and stand for long periods of time
Occasionally pack and unpack boxes, supplies, and other items
Ability to hear, understand, and distinguish speech and/or other sounds in person and via telephone
Entering text or data into a computer or other machine by means of a keyboard

Harris County Medical Society (HCMS)

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