Hebrew SeniorLife employees set the highest standard in our commitment to redefine the experience of aging. With compassion, resilience, and determination, we make a difference in the lives of patients, residents, their families, and the broad senior care community every day. And they in ours as well. These life-changing connections give our work meaning and fuel our desire to advance our potential. To be all that we can be. At Hebrew SeniorLife, that’s uniquely possible. Because here we’re supported to always keep growing. And as we do, so does our collective impact.

Our benefits include

Excellent medical and dental benefits, available on your first day for positions over 24 hours/week
A 403b retirement plan open to all employees, including per diems
Generous paid time off
On-site health and wellness programming
Tuition reimbursement and scholarships
An employee recognition program
Coordinate and maintain multiple calendars for meetings, scheduling appointments, seminars, conference calls
Manage and prioritize multiple tasks and projects according to established policy and procedures
Prepare correspondence, reports, meeting agendas and results
Helps to support resident requests and directs calls appropriately.
Coordinate and schedule all meetings as they relate to Executive Director, Director of Food & Beverage, including reserving rooms, ordering refreshments, and equipment set up as necessary
Maintain all related office files, distribution of mail, office supplies and equipment
Generate and process purchase orders, check requests, invoices and expense vouchers
Creates IT requests for new account users, telephone and computer equipment as needed
Creates and edits presentations using PowerPoint
Serves as liaison with others regarding issues related to NBOC facilities and operations
Supports the weekly Executive Director Letter and the weekly Foodie Newsletter
Supports Touchtown and the Culinary Website
Completes special projects as assigned.
The above covers the most significant responsibilities of the position. It does not, however, exclude other duties which would be in conformity with the level of the position.
High School or equivalent plus post high school specialized training, required. Associates or Bachelor’s degree preferred.
Secretarial/clerical skills including knowledge of pertinent computer applications, required.
At least 3 years of Administrative Assistant/Executive Assistant experience required.
Must be professional, proactive, collaborative, conscientious and results-oriented individual. Must have an optimistic and positive demeanor, excellent oral and written communication skills, good intuition and able to adapt to changing priorities and display good, sound judgment with a sense of humor.
Superb organizational skills. Must have solid analytical skills. Must be creative and proactive yet disciplined, discriminating and able to streamline work volume in order to maintain bottom line efforts in midst of multi-tasking and daily re-prioritizing. Must have ability to innovate, think strategically and conceptually, manage multiple projects simultaneously and handle even difficult situations.
Must be motivated to learn and flexible to change.
Computer literacy required; experience with databases, Windows, Word, Excel, and databases.

Hebrew SeniorLife

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