We have a great opportunity for a Data Coordinator for one of the leading brands in the beauty industry! If you have experience in this area, this might be a great opportunity for you!

Position: Data Coordinator

Scope –

In this role, the ideal candidate will be responsible for training support, data analytics, and financial duties by providing comprehensive training support for all training programs, including logistics, materials preparation, and participant coordination for both on-site and off-site in multiple New Jersey locations, collaborating with the business team to enhance reporting and compliance training tracking and recording expenses by submitting reports, compiling information regarding chargebacks and other various duties.

Essential Duties:

Training Support

Monitor timelines for training processes: creating calendar invites/opening/closing registration in OneProfile, providing class rosters, downloading feedback.
Order onsite & external catering for in-person training/programs.
Manage the timeline for retrieving dietary restrictions and communicate custom requests/needs to caterers.

Data Analytics

Collaborate with Business Expertise Services and Technology (BEST) team to enhance reporting for Operations learning hours and Mandatory Compliance training tracking.
Administering data collection activities to evaluate and improve elements of the learning journey.
Combine attendance for multi-part learning sessions to determine who should receive credit in the LMS.
Submitting services tickets to create courses, submit attendance, create links to courses, and request reports.
Compile report to provide facilitators feedback from their respective programs.

Finance

Record and action expenses by submitting expense reports & provide receipts to cardholders.
Compile all necessary information to complete chargebacks, including participant cost centers & location and the associated charges per training, and submit to Finance to be completed to ensure costs are charged back to each function’s budget rather than the Operations HR budget.
Create POs & confirm receipts of goods in MyMarket.

Communication

Initiate communication for trainings via email, newsletter, or other creative outlets.
Involvement in creation of the Learning Operations website

Position Details:

Onsite - Clark, New Jersey
Pay range: $25-27/hr.
1 Year Long Contract
Start Date: Mid December 2023
Hours: 8am – 5pm CST / Full-Time 40 Hour Work Week

Position Requirements:

Bachelor’s Degree level
Work experience in Learning / HR preferred.
Organization - ability to prioritize and manage multiple responsibilities with attention to detail.
Analytical and problem-solving skills, with the ability to interpret data into insights and optimizations.
Creativity and innovation – ability to think outside the box and generate solutions.
Excellent communication skills: ability to communicate with internal and external stakeholders
Strong proficiency in Microsoft Suite
Must be willing to travel to office 5 days a week to support training across NY/NJ if necessary.

Hunter Hamilton

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Data Coordinator