Provides administrative support for the Human Resources Department, including but not limited to digital recordkeeping, HR auditing, tracking, responding to employees’ administrative inquiries and requests, compiling, and generating reports, and handling correspondence.
Source candidates by using databases and job boards such as Indeed and social media sites. (Indeed, LinkedIn etc.)
Schedules interviews; oversees interview questionnaires process.
Assists with the interview process for entry level positions.
Onboarding responsibilities to include I-9’s and identification, W-4’s, background screenings and drug screening test, among others.
Assists with New Employee Orientation for new employees, In-Person and Virtually. Including reserving hotels for out-of-town new hires, ordering lunches, supplies. Set up and break down.
Enters new hires in ADP HR database.
Generates monthly birthday and anniversary reports in ADP HR database. Assist with the distribution of internal HR communications (e.g., job postings, weekly newsletter, etc.)
Assist with planning and execution of special events, such as benefit open enrollment, affiliate wide training and employee recognition events.
Orders Name Badges and Business Cards for new hires and as needed for staff.
Purge and storage of digital/paper personnel files.
Responsible for maintaining and upholding the confidentiality of all Human Resource Department records and information.
Travel may be required to affiliate locations.
Ability to lift to 30 lbs.
Other duties as assigned by Sr. HR Manager.

KNOWLEDGE, SKILLS & ABILITIES (KSAs)

AA Degree or equivalent work experience preferred.
1-2 years of administrative HR experience required.
Proactive and independent with the ability to take initiative.
Excellent time management skills with a proven ability to meet deadlines.
Excellent verbal and written communication skills. Bi-lingual preferred.
Excellent interpersonal skills with good negotiation tactics.
Equipment/Machine use: Exceptional computer skills required, including the ability to multitask and navigate multiple programs and computer windows. High speed internet access at home.
Workspace: Quiet, noise-free home office space that is free of distractions.
Minimum of 3-4 days in the office, 1-2 days remote.
Must be able to lift up to 15 pounds at times.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, and status as a protected veteran.

iMPact Business Group

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Human Resources Assistant