Communications and Events Coordinator

IPHFHA and Pizza Hut Foundation

7829 E Rockhill Street, Suite 201

Wichita, KS 67206

The International Pizza Hut Franchise Holders Association or IPHFHA was founded in 1968 in Wichita, Kansas. The mission of the Association is to represent the Pizza Hut Franchisee members’ interests; protect and enhance their equity and provide them with cost-effective services through managing and developing the Association. The Pizza Hut Foundation was established in 2021. The Foundation’s vision is to create more possibilities by empowering people. The mission of the Foundation is to empower young leaders through education, mentorship, and literacy to unlock opportunities for themselves and the communities they serve.

Job Brief:

IPHFHA is now hiring a Communications and Events Coordinator to join our team! We are looking for a responsible and detail-oriented individual to perform a variety of communications activities and event coordination tasks. Duties include providing support to our executives including meeting arrangements for IPHFHA leaders and the IPHFHA Board of Directors and organizing and managing business meetings. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools such as Microsoft Suite and Adobe. As a key business partner, this role will help the IPHFHA team advance key goals and objectives. Candidate must be local and perform the job functions in-person.

Our Full-Time Employee Benefits Package includes:

· IPHFHA 401k Profit Sharing Plan

· Health Benefits (Medical, Dental, Life, AD&D, Vision, Vol Dependent Life)

o Availability to participate in a Flexible Spending Account or Health Savings

Account

· Short-Term and Long-Term Disability

· Vacation and other paid holidays

· In-person work arrangement

· Position is estimated to be split between IPHFHA and Foundation (70/30)

Responsibilities:

Support

Support the Executive Director and Chief Financial Officer and Board of Directors of both the Association and Pizza Hut Foundation with all communication activities and events. Position is estimated to be a 70/30 split between both entities.
Compose, edit, produce formal communications and meeting content.
Special projects as requested.

Communications

Work directly with IPHFHA officers and senior staff to organize and implement IPHFHA meeting presentations. Gather information, develop presentations, and help facilitate presenters.
Email communications from IPHFHA to the franchisee system (i.e., Board Updates, Committee Communications, Franchise Express, Legislative Alerts, etc.)
Franchise Quarterly “PHocus” Newsletter editor. Compile information, write and distribute to franchise system. Sell advertising for the Franchise PHocus Newsletter.
Foundation Quarterly newsletter editor. Compile information, write and distribute newsletter to Foundation participants.
Develop, oversee, and administer the IPHFHA website, subsidiary websites, and the Pizza Hut Foundation website. Maintain all archived information for websites, as necessary.
Attend virtually joint Advertising Committee and Marketing Advisory Committee (MAC) meetings and conference calls. Write and distribute summary reports.
Define and distribute system surveys, compile, and analyze results as needed.
Maintain, solicit, and file manage all committee meeting materials and minutes.
Attend meetings and distribute summary reports as needed.

Marketing

Liaison between franchise marketers and Pizza Hut, LLC (PHLLC) for communications and additional needs for the franchise system.
Work with MAC Chair to develop the monthly meeting agendas, content, participants, and communications. Specific tasks include:
Work with franchise marketing contacts and PHLLC field marketing representatives to cultivate local store marketing ideas, initiatives, and best practices. Develop and maintain effective communications tools to allow for cross-fertilization of local store marketing ideas and initiatives.
Reviewing print and local store management creative and subject matter, soliciting input from MAC members, and working with MAC Chair to provide a summary of the input back to the PHLLC creative department for implementation in the System.

Membership and Foundation Support

In Person Meetings

Overall responsibility includes writing/distributing communications and associated meeting content.

o Quarterly Board of Directors Meetings (4 per year), IPHFHA & Pizza Hut Foundation

o Regional Roundtable Meeting

o Washington Fly-in

o Committee Meetings

o Other special meetings as needed.

Spring Meeting

· Overall responsibilities include concept planning, budget management, event and

vendor coordinating and development of meeting content for the annual Spring

Meeting, a meeting of the franchisees, franchisor, and Pizza Hut vendor partners

(1,100 attendees).

Specific tasks include, but are not limited to:

o Overall meeting budget management, project planning, production and timeline

management, site visits for current and future venues, contract review and

fulfillment, food and beverage administration, theme development, content creation,

print development, speaker and entertainment recommendations, All Attendee

activities, Foundation Fundraiser planning and professional services coordination.

· Develop and implement communications plan, compose all communications, solicit

feedback through surveys, two-way communications with additional questions or

concerns of attendees.

Coordinate with Pizza Hut, LLC (PHLLC) regarding estimated spend/funding required for associated events and facilitate pre-planning to ensure all on-site needs are met.

Fall Business Conference

Work with PHLLC to facilitate scheduling and coordination of IPHFHA responsibilities for the meeting (Production, rehearsals, additional committee/board meetings as needed)
Work with IPHFHA Controller to establish budget in accordance with the IPHFHA Business Plan.
Manage all IPHFHA Members Only event planning, content preparation, production, and coordination according to plan.
Prepare and distribute formal communications regarding the Fall Business Conference and details to the franchise system, as needed.

Requirements:

Experience in all types of communications as well as experience in event planning. Extensive experience in managing numerous tasks and acollege degree preferred.

· Proven experience in strategic communication

· Proficiency with core Microsoft Suite (PowerPoint, Excel, Word, Outlook, Teams).

· Demonstrated ability to learn other technologies and systems (SharePoint,

conference room equipment, travel and expense management, time management,

etc.).

· Strong organizational skills with the ability to multi-task and perform well under

pressure.

· Excellent writing, editing and proofreading skills and verbal communication skills.

· Attention to detail and problem-solving skills.

· Ability to maintain confidentiality.

· Ability to establish and maintain effective and pleasant working relationships with

diverse groups of people.

· Degree in public relations, communications, or hospitality; or 3-5 years of relevant

professional experience.

· Event management experience

· Project management experience will be a plus.

Additional duties may be assigned as business needs require.

IPHFHA, Inc.

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Communications and Events Coordinator