Closes to internal bidders on May 24, 2024 at 3:30 p.m.

Position: Office Coordinator - Grade VI

Work Schedule: Mon-Fri, 8 hrs/day,12 month

Start Date: July 2024

Pay: Starting pay is $21.65 - $24.28 per hour dependent on qualifications

Benefits: Benefits available per the clerical labor agreement which can be found online at: https://www.isd622.org/about/human-resources

Required Qualifications

Associate’s degree or equivalent (48 college semester credits or two years experience)
Minimum of three years of relevant clerical experience
Strong communication (written and oral) and interpersonal skills
Advanced computer skills including word processing, database, budgeting, and spreadsheet programs
Experience working with budgets and utilizing bookkeeping/accounting skills
Excellent decision-making and problem-solving skills
Skilled in organization, prioritizing tasks and multi-tasking
Self-motivated with the ability to function with minimal supervision
Ability to maintain confidentiality

Preferred Qualifications

Bachelor’s degree or equivalent
Experience with purchasing procedures
Communications experience such as newsletter publication and working with graphics
Vendor relations experience

Responsibilities

General office duties including email and phone correspondence, greeting visitors, calendar management and reminders, filing, data-entry, ordering supplies, etc.
Serve as the first line of communication and problem resolution for students, parents, staff, and administrators. Route and/or delegate calls/individuals to other staff as appropriate.
Maintain accurate records related to budgets, attendance, census, grades, accounting, inventory, students, etc. Meet regularly with the building principal to provide them with budget-related updates.
Prepare and process personnel and payroll-related forms and timesheets
Initiate building job posting requisition process
Prepare and edit correspondence, reports, newsletters, and other staff/student/parent documents
Organize and prepare information and materials for substitute staff
Create and prepare reports
Develop building calendar of events and coordinate building-specific events (including related transportation needs)
Collect funds for various events and organizations (i.e. United Way, Food Shelf, Staff Appreciation, etc.)
Coordinate office equipment repairs as needed
Distribute U.S. and inter-school mail
Respond to emergencies in a timely and professional manner
Maintain confidentiality with student, parent, and staffing-related information
Train and assist other office staff as needed
Other related duties as assigned

ISD 622 is an equal opportunity employer and supports an inclusive workplace environment.

ISD 622

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Office Coordinator - Grade VI