Pay: $27.00 - $28.00/hour (based on experience)

Overview: Our client, a nonprofit organization focused on education, support, and advocacy for public health professionals, organizations, and businesses, is seeking a temporary (on-going) Administrative and Operational Support Associate to support the board, community members, and conferences. This position reports to the Board of Directors and the Executive Director. Someone with a background in conference/event logistics support at a hotel, nonprofit, or corporate organization is highly desired. The Administrative and Operational Support Associate must live in the greater Denver metro area of Colorado. Use of your own laptop/computer is required. This is a part-time position.

Part-Time Schedule:

Monday - Thursday or Monday, Wednesday, Friday for 4-5 hours/day, ideally in the morning
15 - 20 hours/week (15 hours on normal weeks, and 20 hours during busier weeks when conferences are upcoming)
Remote position, with some onsite annual conference support in Keystone, CO
Length: until the end of 2026 with the potential to extend or be hired on

Duties:

Monitor and respond timely to customer service through email and web-form submissions (rarely via phone)
Update website (Wix) as needed, including the events calendar
Manage YourMembership (association management software - ASM) used to manage members and events in one place
Manage Zoom account and scheduling for virtual events or meetings
Coordinate events, including, mixers, quarterly sessions, day events, and two annual events
Provide customer service to presenters, sponsors, exhibitors, and attendees
Attend planning committee meetings
Develop and implement marketing and distribution plan with contracted programs/services (newsletter, website, social media, email, etc.)
Design and print attendee materials for in person and on registration website, and perform updates as needed
Update the scheduling platform
Provide customer service and support for registration process including, beta test and launch online registration form, intake, and processing of registration fees
Follow up on outstanding invoices
Coordinate A/V, registration, sponsor, and exhibitor support onsite for one annual event
Assist in set up and clean up of event onsite for one annual event
Coordinate and manage contracts, room blockings, site visits, and liaising with venue staff
Manage voting for nominees
Maintain up-to-date membership information in YourMembership
Assist with Board votes through Survey Monkey
Assist Executive Director with projects related to Board and Committee Management
Provide mass email services to members as needed
Create a monthly newsletter

Qualifications:

Bachelor's Degree is preferred, but not required
Experience with event logistics and management in hotels, nonprofit, or corporate is required
Proficient in Microsoft SharePoint and Google Workspace is required
Experience using Canva, Survey Monkey, Trello, Membership Management software, Zoom, and Wix are highly desired
Strong administrative and communication skills both written and verbal
Ability to work independently with minimal supervision
Customer service oriented
Ability to multitask
Problem solver
Professional and inclusive working style

J. Kent Staffing is an Equal Opportunity Employer.

J. Kent Staffing

New Jobs

Administrative Event Coordinator (Part-Time, On-Going Temporary)