For more information about the positions or to express your interest, please contact:

Dan Goodman

Executive Director

dangoodman@kabc.org

785-842-3088

The Office Assistant functions as one of two part-time positions to support the Executive Director and assists with the overall operations of KABC. This position may also provide support for the Communication Coordinator and KABC Board via assignment from the Executive Director. The role requires strong organizational skills, attention to detail, and the ability to prioritize multiple responsibilities.

The employee is responsible for completing assigned duties and other tasks as directed by the Executive Director.

Key Responsibilities

1. Database Management

Maintain and update KABC databases, including licensed Kansas adult care home data using Microsoft Access or similar software.
Perform monthly data entry from recognized state and federal sources.
Prepare and print reports related to licensed adult care homes as requested.
Maintain the Bloomerang membership and donor database, including sending membership renewal reminders.
Support distribution of the electronic quarterly newsletter.

(Note: Most communication-related tasks, except the print newsletter and adult care home data, are led by the Communication Coordinator.)

2. Printed and Promotional Materials

Prepare and format four print newsletters annually using Microsoft Publisher or similar software, based on content provided by staff and contractors.
Assist with development and updates of brochures and promotional materials as assigned.

(Note: Most design and communication materials, except the print newsletter, are primarily handled by the Communication Coordinator.)

3. Office and Administrative Support

Lead in response to incoming calls and emails and provide guidance to consumers and stakeholders.
Monitor the KABC general email account and route inquiries.
Provide administrative support to the Board of Directors, including note-taking as assigned by Executive Director.
Maintain organized filing systems, both electronic and physical.
Monitor and maintain office supply inventory. Including handling small monthly purchases.
Lead in planning and coordination of annual board events and awareness campaigns.
Assist with membership and fundraising activities, including mailings and donor support.

Qualifications and Skills

Strong organizational and time management skills.
Ability to prioritize tasks and work independently.
Proficiency in Microsoft Office products; experience with database systems preferred.
Clear written and verbal communication skills.
Pleasant demeanor, likely the agency’s first impression to someone seeking agency assistance.
Flexibility and sense of Teamwork
Commitment to KABC’s mission and professionalism in interactions with the public.
This position plays a vital role in supporting KABC’s mission to improve the quality of long-term care for older Kansans.

Kansas Advocates for Better Care

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Office Assistant