Company Description

Keeping Families Covered is a registered 501(c)(3) organization in northern Illinois that provides essential hygiene products for individuals and families at every age and stage of life. Through a network of community partners and direct service, the organization distributes diapers, period supplies, and incontinence products to those who need them. The team works daily to ensure families have access to items they should not have to go without. Keeping Families Covered envisions an Illinois where every family can live with health and dignity, regardless of age, income, or circumstances. By removing barriers to basic hygiene, the organization helps build stronger families, healthier communities, and brighter futures.

Role Description

The part-time Marketing & Events Specialist is an enthusiastic, detail-oriented, self-starter who will be reporting directly to the Director of Development and working closely with other key members of our team. This individual will be responsible for planning, organizing, and executing a variety of events, including campaign-specific events, donor appreciation events, fundraising events, and our signature annual event. They will also spearhead day-to-day design and asset management of all marketing materials for the organization, including program-specific marketing collateral, fliers, email/newsletter design and layout, videos, and social media design and copywriting. They will also support the mission of Keeping Families Covered by helping to generate brand awareness, deepen engagement, and reach new audiences through the effective use of marketing and social media. This role offers the opportunity to use creative, technical, organizational, and writing skills to support our mission and expand our impact.

Position Location – Lake County Office

3250 Oak Grove Road, Suite B

Waukegan, IL 60087

Schedule & Hours

20-25 hours per week (overtime must be pre-approved); Required in-office time with the possibility of remote work for certain tasks

Pay & Benefits

$25.00 - $28.00 per hour; team environment; 40 hours of PTO per year; 401(K) option (no company match); holiday events and other gatherings throughout the year; free coffee and snacks in office; opportunity for growth for the right person

Digital Content & Graphic Design

Assist with planning and execution of weekly communications (social media, email, and print)
Maintain and update the Communications Calendar
Contribute to and lay out the quarterly e-newsletter
Create engaging social media posts aligned with the Communications Calendar
Source and write educational pieces to be used across multiple channels in an effort to raise awareness about the need for our work and the role we play in meeting that need
Work with the team to collect photos/videos and create content based on events, mobile pantry distributions, and other key points of interest
Report on social media analytics monthly

Brand Management

Maintain a working knowledge of the Keeping Families Covered brand guidelines
Ensure all digital, print, and other marketing materials and communications adhere to the brand guidelines

Event Planning and Strategy

Create and manage the calendar of events for Keeping Families Covered in partnership with the CEO, Board, and Events Committee
Budget tracking and management
Develop concepts, themes, and timing in alignment with organizational goals
Manage event execution in strategic alignment with KFC's relationship building and engagement goals
Serve as the lead representative on the Events Committee
Schedule and manage all Events Committee meetings/calls, take minutes, and coordinate action items/follow-up tasks for committee members

Vendor and Stakeholder Management

Research event locations, suppliers, and vendors, including pricing, contractual requirements, and attendee capacity in alignment with event requirements for approval by the CEO/Board/Events Committee
Identify and pursue cost-savings opportunities without compromising quality

Event Promotion and Marketing

Seek in-kind donations from individuals and businesses that support raffles and/or silent auctions for our signature annual fundraisers as well as smaller scale fundraising events
Take photos that can be used for the KFC newsletter and social media posts
Create and schedule content according to the appropriate pre-event and post-event timeline

On-Site Event Management

Serve as key on-site contact for private and public events
Oversee event setup, execution, and teardown
Handle any issues or emergencies that arise during the event, in partnership with the CEO, Board members, or senior staff members on-site

Post-Event Activities

Collect feedback from committee, staff, and volunteers in attendance for lessons-learned and improvement opportunities
Work with the Director of Development, CEO, and Board to prepare a financial overview of each event
Coordinate post-event content

Requirements and Qualifications

High school diploma; Associate degree or above in marketing, communications, graphic design, or similar field
3+ years of experience in marketing or events coordination with a proven track record of successful execution
Knowledge of the mission, objectives, policies, programs, and procedures of Keeping Families Covered as well as the principles and practices of nonprofit organizations
Solid understanding of basic graphic design principles, social media best practices, the importance of proofreading work, and an ability to adhere to brand theme, colors, and design guidelines
Maintain a knowledge of our brand theme, colors, and design guidelines
Excellent interpersonal, organizational, communication (written and verbal), planning, and execution skills for collaborating with team members, vendors, and clients in diverse settings
Willingness to brainstorm new/different ideas with other team members, take direction from senior management, and accept constructive feedback
Proven experience in event marketing or event planning within hospitality, restaurant, hotel, or fundraising environments is highly desirable
Strong negotiation skills with vendors and partners to secure favorable terms for contracts and services
Demonstrated ability to manage multiple projects simultaneously with excellent time management and organizational skills
Ability to prioritize workload and develop solutions with limited supervision
Familiarity with budgeting processes and managing marketing/event expenses effectively
Technical proficiency in digital marketing tools (Hootsuite, Canva, Constant Contact, WordPress), social media platforms (Instagram, Facebook, Twitter/X, LinkedIn), event management software, CRM systems, and MS Office Suite
Prior banquet or catering experience is a plus; experience in guest services or hospitality roles will be advantageous

Keeping Families Covered

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Part-Time Marketing & Events Specialist