Job Description - Administrative Assistant

Position Reports to: Preschool Director

Position Supervises: none.

Evaluation: A formal/informal evaluation by the Preschool Director annually

Type of Position: Non-exempt/Full Time

General Description: The Main Office Administrative Assistant is responsible for daily function of the main office and provides support for administration, faculty and staff. They are the first point of contact for parents and community.

Required Personal And Spiritual Qualities

It is expected that the Administrative Assistant will:

Have and maintain a personal relationship with God through Jesus Christ.
Believe and actively support the school's Statement of Faith (attached).
Be a Christian role model in attitude, speech, and actions toward others. This includes being committed to God's biblical standards for sexual conduct. (Luke 6:40).
Live by the School's Lifestyle Statement as a condition for employment and continued employment (attached) in this ministry.
Be a person of integrity.
Exhibit evidence of spiritual maturity and a clear Christian testimony.
Be an active member of an evangelical church.
Be able to maintain confidentiality.
Ability to perform essential functions of this position, as described below, in a joyful, stable, and efficient manner.

Required Professional Qualities

It is expected that the Administrative Assistant will possess:

High school diploma required, Associate degree in business, preferred.
2 to 3 years prior experience as an administrative support position
Prior experience in a daycare/preschool setting preferred
Working knowledge of Microsoft Suite products.
Able to maintain confidentiality.
Ability to relate and work well with various levels of leadership.
Solid organizational and analytical skills.
Ability to coordinate, manage and prioritize.
Prior experience working in a fast-paced environment, preferred.
At least two years of clerical experience preferred.

Essential Job Functions - Accountabilities

It is expected that Administrative Assistant will:

Greet families as they enter building. This includes monitoring the cameras and button activated door lock for door 13.
Answer phone, answering questions/taking messages.
Give tours of the facility for prospective families.
Manage Smart Care system. This includes entering new students and keeping each family up to date with billing and personal information.
Manage Child Care and Development Fund (CCDF). This includes posting bi-weekly payments.
Maintain student files making sure they are updated per state licensing regulations.
Create and maintain class rosters/weekly sign-in sheets/allergy list.
Communicate with parents when necessary, regarding accounts receivable, illness and/or accident reports, etc.
Create and maintain yearly and summer calendars.
Create and maintain registration packets.
Create and distribute monthly newsletter.
Oversee fundraisers, school picture days, and scholastic book sales.
Oversee fundraiser checking account.
Oversee workroom copier, including supplies and maintenance.

Other Miscellaneous Responsibilities

Maintain wait list. Call families when openings occur.
Draft correspondence for director.
Inform parents of move-up dates for children.
Assist with child assessment for illness.
Assist with monthly lunch menu.

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Kingsway Christian School

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