Classification: non-exempt

Reports to: Program Director

Location: Upper Manhattan, NY

Status: Full-time (Monday - Friday) 9am-5pm

Hourly Range: $22.52 - $24.72

Objective

The ideal candidate will provide ongoing, highly responsible assistance to the Program Director and social service team in a variety of different ways to support programs, development, and communications. The Program Associate is a flexible position that adapts to the presenting needs of a program.

Position Type: This is a full-time position; Monday-Friday from 9am-5pm. Lantern staff may be asked to alter their work schedule depending on the operational needs of the site.

Essential Functions

Assist in the planning and implementation of programs, as needed.
Manage logistics and tracking of various staff training.
Participate in regular staff meetings and other meetings as required.
Assist with ordering of equipment and supplies, as well as inventory and assessment of supplies on site.
Assist with completing and submitting purchase orders for various items needed for the program.
Assist with tracking and submitting invoices.
Provide support for the preparation and coordination of onsite events, planned trips and multiple types of meetings.
Assist with reviewing and tracking of incident reports.
Assist with creating and distributing tracking tools as well as other signage for the program.
Assist with creating and/or monitoring systems to assure funder compliance.
Maintain a strong collaborative relationship with onsite staff as well as outside providers.
Maintain working knowledge of all technological systems utilized by the program.
Assist with entering and tracking building repairs.
Assist in coordinating with building management around various projects to ensure quality and timeliness.
Assist with maintaining the building calendar as well as scheduling different onsite meetings/gatherings.
Assist with memoranda, letters, procedures, reports, and other documents as assigned.
Records minutes of on-site meetings as needed.
Assist/maintain communication materials including monthly calendars and quarterly building newsletter.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Education And Experience

A High School diploma is required, Associate degree preferred.
1-2 years of experience working in related field preferred
Strong writing, communication, and organizational skills
Ability to prioritize, make appropriate decisions and judgment calls, and perform proper notifications.
Must have incredible initiative, the ability to work well under pressure, and the ability to work both independently and as part of a team to complete complex projects in a fast-paced environment.
High level of computer proficiency with proficiency in Excel and the ability to learn about new technologies and databases.

Work Environment: This job operates in a supportive housing environment and works with a population who experiences mental illness, addiction, disability, HIV, and other chronic illnesses.

Physical Demands: While performing the duties of this job, the employee is regularly required to stand, walk, sit, stoop, climb stairs and/ or kneel. They must also use hands to type, handle, or feel. The employee is frequently required to talk or hear and must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

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Lantern Community Services

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