About The Role

The Administrative Assistant is responsible for providing direct administrative and programmatic support to the Executive Director and Program Directors of Intersection of Change’s three programs. This position works closely with the directors to support the operation of the organization’s community development programming.

Duties

Work with the Executive Director to support overall organization work and support the Martha’s Place, Jubilee Arts, and Strength to Love II program directors
Perform a variety of tasks related to the daily operations including but not limited to:
General correspondence and donor acknowledgement letters
Create and maintain files on funders, clients, vendors, accounts receivable, etc.
Prepare and organize records and documents for internal use and external accounting support
Welcome and assist people at the front desk, answer telephone calls, greet visitors and manage front desk reception
Meeting support and note taking as needed
Pick up and sort mail
Maintain office equipment and supply orders
Set up meeting rooms and arranges for in-house meetings as needed or assigned

Qualifications

High school diploma required; two years of administrative experience in lieu of degree. Bachelor’s Degree preferred.

Knowledge

Strong computer knowledge including Microsoft Word, Excel, Google Docs, Asana
Ability to manage websites is a plus
Experience maintaining databases, records and administrative systems strongly preferred
Marketing and outreach skills
Graphic design, such as creating fliers, newsletter or basic visual materials are a plus

Skills And Abilities

Ability to multitask and coordinate activities with other staff to meet overall objectives within specified timeframes
Ability to manage and prioritize large volumes of activity and workload
Possesses strong professional judgement and problem-solving skills, conflict resolution skills strongly preferred
Consistently achieve accuracy, timeliness, and follow-up on tasks
Ability to interact positively and compassionately with clients and their families as well as the volunteers, the public, staff, and board
Excellent verbal and written communication skills including editing and creating original materials
Strong and accurate keyboarding/data entry skills

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Administrative Assistant