The HR Coordinator serves as a utility player within the Human Resources team, with primary responsibility for administering and improving student employment programs and supporting community partners. This role also manages budgetary aspects, coordinates graduate assistantship and apprenticeship programs, and facilitates camp worker onboarding. The HR Coordinator contributes to HR projects and initiatives that support the organization’s overall objectives.

Responsibilities

Student Employment Program Administration:
- Administer the student employment program, including updating job descriptions, maintaining employee and supervisor resources, coordinating work-study student orientation, and implementing recognition and retention initiatives (e.g., National Student Employment Week, Outstanding Student Employee Award program).
- Supervise all community service student employees and any student employees in the HR department.

Policy Implementation & Recordkeeping:
- Implement policies, guidelines, and procedures related to student employment activities.
- Prepare annual budget requests for the student employment program and monitor expenditures and hours.
- Communicate regularly with supervisors regarding over/under working hours.
- Maintain accurate records and files, prepare correspondence, reports, and other written materials related to student employment.
- Oversee annual student employee reviews and resolve issues between students and supervisors.

HR Team Collaboration:
- Collaborate with HR team members on initiatives such as creating a monthly newsletter, facilitating new employee orientation, and updating the organization chart.

Graduate Assistantship & Apprenticeship Programs:
- Engage as a key team member in administering graduate assistantship and apprenticeship programs, overseeing application processes, budget proposals, recruitment support, onboarding, payroll setup, and exit interviews.

Camp Worker Onboarding:
- Manage the onboarding process for camp workers, including communication with administrators, offer letter preparation, I-9 and compliance training oversight, background checks, post-camp follow-ups, credentialing, payroll accuracy, HR collaboration, and process integration analysis.

Qualifications

Required Knowledge, Skills, or Abilities
- Understanding of policies and guidelines surrounding the federal work-study program.
- Proficiency in Microsoft Outlook, Word, PowerPoint, Excel, Visio, and an HRIS.
- Ability to advise college students in campus employment assignments as it relates to their career goals.
- Minimum of two years of experience in human resources or an administrative support role.
- Excellent communication, presentation, and organizational skills.
- Detail-oriented.

Education
- Bachelor’s degree in Human Resources, Business, or a closely related field.

Work Environment

Hybrid work environment (minimum three days working on campus).

Salary Range

Salary Range: $55,000–$65,000 per year

The salary offered will be determined based on the candidate’s qualifications, experience, and internal equity within the university, in accordance with our established compensation practices.

Additional Applicant Information

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
All employees are expected to remain current in their field and adapt to evolving knowledge and skills.
An offer of employment is contingent upon successful completion of a background screening.
Applicants requiring University sponsorship to obtain employment authorization will not be considered for this position.

Equal Opportunity Statement

Maryville University is committed to a policy of equal opportunity and prohibits discrimination on the basis of age, disability, gender, genetic information, marital status, national origin, race/color, religion, sex, sexual orientation, veteran status, or any other status protected by law. This extends to all aspects of the employment relationship, including recruiting, hiring, training, on-the-job treatment, promotion, layoff, and termination.

Maryville University of Saint Louis

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HR Coordinator