Description

Job Title: Administrative Coordinator

Reports to: COO

Classification: Non-Exempt

Status: Part-time

Date Updated: 01/26/2026

Salary Range: $21.00-23.00 per hour

Our Mission

The Modesto Children’s Museum enriches the lives of all children by nurturing creativity, critical thinking, and a love for lifelong learning.

Our Vision & Values

Our vision is to be a world-class and exploratory experience for all children that enriches, inspires, and unites our larger community. We believe that all children are welcome and deserve a safe, inclusive space where they can confidently explore who they are and imagine all that is possible. We know that learning engages the entire family, creating stronger connections through curiosity and discovery. We celebrate diversity at every level—through our staff, programs, and practices—ensuring every child and caregiver feels represented and valued. We invest deeply in our community, building partnerships that strengthen and unite our region. And we hold fast to the belief that play is an essential part of learning, sparking joy, creativity, and a lifelong love of discovery.

Position Summary

The Administrative Coordinator will support MoChiMu’s mission and vision by coordinating the Museum’s day-to-day back-office work including data collection and reporting, scheduling, file storage and organization, and serving as a primary point-of-contact for general guest questions and feedback via phone and email communication.

This individual should be a detail-oriented, critical thinker and have experience with data management and administrative work. They should possess exceptional problem-solving and communication skills, be highly organized and have a passion for hands-on, experiential learning. The Coordinator will play a critical role in ensuring that MoChiMu is a sustainable and enduring learning institution for years to come.

Essential Functions, Duties, And Responsibilities

Process requests and payments for all programs, including field trips, outreach workshops, birthday parties, and event rentals
Generate invoices and follow up on outstanding payments
Process daily cash deposits
Pull regular financial, attendance, program and merchandise reports and summarize details for the Leadership Team
Assist with calendar management for all staff and program details
Organize and maintain physical and digital files
Track key performance indicators, informing program goals
Send reminders and track incoming pledge payments
Assist with internal and external newsletter communications
Support event and program logistics
Maintain records during large-scale projects and initiatives, including note-taking during meetings and reminders of upcoming due dates
Assemble resources for Board and Advisors’ Circle meetings
Collect and respond to customer feedback

General Functions, Duties, And Responsibilities

Support MoChiMu in upholding its desired diversity and inclusion outcomes in customer-facing language and processes.
Provide excellent financial stewardship for all MoChiMu resources and maintain the transparency necessary for a community-based non-profit.
Maintain a high level of knowledge about museum exhibits, programs, and events to answer guest questions and provide recommendations.
Contribute to MoChiMu's mission by having a strong understanding of educational best practices and engaging with guests on the museum floor.
Be a positive MoChiMu representative and assure the organization and its mission and programs are consistently presented in strong, positive ways to the internal team, partners, relevant stakeholders, the public, and media.
Comply with MoChiMu policies and procedures, including but not limited to workplace safety, reporting work-related injuries, Infection Control, and preventing potential safety risks for staff, patrons, and others.
Punctual and regular attendance is an essential responsibility of each employee at MoChiMu. Employees are expected to report to work as scheduled, on time, and prepared to start working. Employees also are expected to remain at work for their entire work schedule. Late arrival, early departure, or other absences from scheduled hours are disruptive and must be avoided.
Maintain a willingness to support MoChiMu and the team in other collaborative projects, museum needs, and roles outside the assigned job description.
Work weekends, evenings, and holidays as scheduled.
Support front-of-house operations as needed.

Education And Experience

Education – A high school diploma or equivalent is required. An associate’s or bachelor’s degree is preferred.

Experience – A minimum of three years of progressively significant experience in an administrative or non-profit environment, and having start-up experience is strongly preferred.

Knowledge, Skills, And Abilities

Must be at least 18 years of age.
Bilingualism is highly preferred.
Prior administrative experience is preferred.
Proficiency in spoken and written English is required.
Requires a high level of accuracy and attention to detail.
Strong verbal and written interpersonal communication skills.
Ability to build and maintain relationships and have a passion for hands-on, experiential education.
Ability to handle conflicts and challenges professionally and constructively.
Ability to analyze processes and data and identify necessary improvements.
Strong organizational and problem-solving skills, with the ability to prioritize tasks and manage multiple projects simultaneously to develop creative solutions and make sound decisions.
Passion for the organization's mission and values.
Cultural sensitivity and demonstrated ability to work with diverse groups of people.
Proficiency with Google Suite (Gmail/Sheets/Docs/Drive) is required.
Proficiency with Microsoft Office Suite, including Excel is required.
Proficiency with Quickbooks Online is preferred.
Proficiency with scheduling & group sales software (i.e. Altru, Sign Up Genius) preferred.
Well-spoken and polished demeanor.

Work Style & Character

Forward-thinking, creative, and community-focused leader.
Embodies MoChiMu’s mission with energy, enthusiasm, and inclusivity.
Exhibits honesty, integrity, and empathy, fostering a culture of trust and collaboration.
Approaches challenges with curiosity and a growth mindset, continuously seeking new knowledge and creative solutions to increase the museum’s impact.
Thrives in a dynamic, evolving organization by embracing change, modeling flexibility, and inspiring others to experiment, learn, and adapt alongside them.

Environmental Conditions

Indoors in a typical office environment approximately ninety-five percent (95%) of the time.
Routine use of standard office equipment such as computers, phones, photocopiers, and filing cabinets.
Frequently work at a fast pace with unscheduled interruptions.
May occasionally move (walk or drive) from one work location to another.

Physical Demands

Ability to ascend, descend, and navigate tight corners within two-story rope climbing structure.
Ability to use one or two hands to grasp, move, handle, control, feel, and assemble objects, tools, or controls.
Ability to use fingers to grasp, move, or assemble small objects.
Ability to walk, sit, stand, stoop, crouch, and climb stairs.
Ability to move and lift up to 20 pounds.
Ability to see the differences between colors, shades, and brightness.
Ability to see (far/near).
Ability to talk and hear.
Regular and consistent attendance.

Changes: This job description will be updated if duties and responsibilities change significantly. Job functions are subject to modification based on business necessity.

ADA/FEHA: MoChiMu will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and California’s Fair Employment and Housing Act.

EEO: MoChiMu is an equal-opportunity employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We celebrate diversity and are committed to creating an inclusive environment for all.

Modesto Children's Museum

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