Location: Bellevue – On-site

Schedule: Part-Time (20–25 hours per week)

Reports To: VP, HR

Salary Range: $25.00 an hour

Work Schedule: 8:30am to 1:30pm MTWT with Fridays being alternated.

We're looking for a friendly, organized, and proactive Part-Time Office Assistant to help keep our office running smoothly. This role is perfect for someone who enjoys wearing many hats, solving problems, and creating a welcoming workplace experience for employees and visitors.

You'll be a key point of contact for office operations, administrative support, facilities coordination, and executive scheduling while helping ensure our team has everything they need to be productive and successful.

Who We Are

MoxiWorks is the leading real estate AI marketing platform built by real estate pros, for real estate pros. Our AI‑powered system helps brokerages and their agents find, win, and close more deals.

Drawing on decades of industry expertise, we build tools that remove complexity and let real estate professionals focus on what matters most. Our newest innovation, RISE, is a native‑AI sales and marketing tool designed to help agents stay ahead in an increasingly competitive landscape.

At MoxiWorks, you’ll find a team of innovators, collaborators, and doers who care deeply about our customers, our craft, and each other. If you’re excited by meaningful work, big ideas, and building technology that empowers people, you’ll fit right in.

Trusted by more than 3,000 brokerages and 400,000 agents worldwide, MoxiWorks is leading the future of PropTech. And, we’re just getting started.

Our Core Values

Customer First
Innovative
Passionate
Sense of Urgency
Accountable & Reliable
Relentless Execution

“Come join MoxiWorks as we are committed in delivering results with shared purpose with values that empower and connects us”.

What You'll Do

Administrative Support

Provide day-to-day administrative support across teams
Assist with scheduling monthly meetings, executive visits to HQ
Coordinate conference room bookings and office events
Assist with document preparation, company newsletter and correspondence
Handle incoming mail, packages, and office communications
Assist the HR team for month end expenses vs budget
Assist CEO if necessary with scheduling/tasks

Office & Facilities Coordination

Serve as the primary point of contact for building management and vendors
Coordinate office maintenance requests and facility-related needs
Ensure office spaces, meeting rooms, and common areas remain organized and functional

Employee Experience & Office Services

Manage parking assignments and parking-related requests
Administer ORCA card distribution and tracking
Coordinate lunch orders, catering, and team events
Monitor and replenish office snacks, beverages, and kitchen supplies
Welcome visitors and help create a positive office environment
Manage bi-weekly office orders via business accounts (Costco, Amazon)

What We're Looking For

1–3 years of administrative, office coordination, or customer service experience
Strong organizational and time-management skills
Excellent communication and interpersonal skills
Ability to manage multiple priorities and adapt to changing needs
Proficiency with Microsoft Office and Google Workspace
Self-starter who takes initiative and enjoys problem-solving
Positive attitude and a strong customer-service mindset

Why You'll Love This Role

Flexible part-time schedule- hours will be adjusted based on business needs, set hours to start will be 8:30am to 1:30pm MTWT and alternate Fridays
Collaborative and supportive team environment
Opportunity to make a meaningful impact on employee experience
Varied responsibilities that keep every day interesting

If you enjoy being the go-to person who keeps everything organized, stocked, scheduled, and running smoothly, we'd love to hear from you!

Moxians Are Covered

All benefits are subject to review on an annual basis whereas we continuously assess our total reward proposition aligning with the needs of our people, our business and the market. Benefits are offered 1st of the month.

View full benefit program here - Sequoia

Medical/Dental/Vision
Paid Time Off
Holiday Pay-11 days
Breavement-3 days
Get paid on your birthday
STD/LTD-company paid
Supplemental Life, Critical Illness, Accident
PerkSpot
Employee Assistance Program
Wellbeing Program
Discounted Pet Insurance
Office Lunch
Employee Engagement Programs

Note: benefits may vary by country and region we operate in.

EEO Statement

MoxiWorks is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, gender, religion, sex, sexual orientation, age, disability, military status, or national origin or any other characteristic protected under federal, state, or applicable local law.

As part of the employment process, MoxiWorks conducts comprehensive background checks on all final candidates for employment. The background check process may include a review of criminal history, credit history, employment verification, education verification, and other relevant information.

MoxiWorks is committed to complying with all applicable federal, state, and local laws concerning background checks. We ensure that our background check process is fair, consistent, and transparent, and we follow all legal requirements regarding the timing and scope of such checks.

MoxiWorks

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