Position Summary

Under the supervision of the Director of Business Development, the Marketing & Development Assistant is responsible for assisting with marketing & development projects required to achieve the business and campaign goals of Navian Hawaii.

Primary Responsibilities

Assists with management of and data input for the donor database, including but not limited to:

Records donations and generates donor acknowledgements in a timely manner.
Updates constituency information to maintain database accuracy and to ensure proper correspondence and communication to constituents.
Coordination of Monthly eNewsletter & Quarterly Newsletter with PR agency.
Coordination of Tree of Remembrance ceremony.
Maintains, files, supplies, promotional items of the M&D department.
Provides administrative support as directed by the Director of Marketing and Development.
Generates merges, queries, reports and exports for Marketing & Development, and other departments, as directed by the Director of Marketing and Development.

Other Duties And Responsibilities

Assists with coordination of marketing and development projects, including but not limited to:

Implementation of marketing and fund development campaigns
Work on special events
Maintenance of photo and media clippings archives
Provides timely ongoing and timely updates to senior leadership
Collaborates with other members of the department to ensure successful outcomes
Maintains accountability and compliance standards for donors and funding sources
Establishes strong and meaningful relationships with corporate partners, industry leaders, and potential event sponsors.
Maintains accurate client files and database, including correspondence, activity reports, and monthly statistics
Maintains departmental records and collects statistical data for administrative purposes
Works with marketing partners and office staff to ensure transparent execution of services
Other duties as assigned

Knowledge And Skills Requirements

Demonstrates commitment to quality and attention to detail.
Able to work harmoniously with a broad range of staff, volunteers and the community as a representative of Hospice Hawaii.
Demonstrates ethical conduct and judgment that is in harmony with the mission and values of Hospice Hawaii.

Experience And Educational Requirements

Completion high school diploma, college course work in business, communications or development preferred.

Working Conditions

Indoors in an air-conditioned office as well as outdoors in all types of weather.

Equipment Used

Operates phone system, computer (Word, Excel, Microsoft Outlook, Raiser's Edge and Email) pencil sharpener, and calculator, copier, facsimile, and postage machines.
Personal motor vehicle.

Hours

Generally, Monday through Friday, 8 am through 4:30 pm which may vary based on schedule needs. However, position may require after hour work including weekends and holidays, as needed.

Physical, Mental And Communication Demands

Requires long periods of sitting, required to use hands, speak and read English and hear.
Vision abilities required include close vision, depth perception, and ability to focus.
Must be able to lift and move up to 25 lbs unassisted, and be able to work on multiple tasks simultaneously and meet multiple deadlines.
Able to analyze problems and adopt an effective course of action. Requires learning a number of policies and procedures, writing, arithmetic and problem solving skills.
Job requires the operation of standard office equipment. Nature of job requires frequent use of computer and monitors for periods of time.
Must have valid driver's license and access to reliable transportation with current registration, safety check and insurance.
In addition to being able to fulfill the physical, mental, and communication demands listed above, must be able to follow safety instructions and demonstrate critical thinking. Must be able to work on multiple tasks simultaneously and meet multiple deadlines.
Requires ability to work under a degree of stress related to duties that require constant attention, and meeting deadlines.
TB clearance

Potential Hazards

Including but not limited to injury related to use of office equipment or exposure to office products e.g. toner, correction fluid etc.

Navian Hawaii, formerly Hospice Hawaii

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Marketing & Development Assistant