Responsibilities

Performs advanced, diversified and confidential duties that may be administrative in nature or project based. Work requires broad and comprehensive experience and skills, and a thorough knowledge of organization policies and practices. Prepares correspondence, reports, presentations, etc. Undertakes projects at direction of senior manager. Classification into this job family requires the incumbent to report to a manager at the Senior Manager level or above, and to perform the duties associated with this job family and the designated level. You are responsible for learning and using Noblis’ standard principles, concepts, processes, structure, techniques, tools, and methodologies to solve routine real-world problems using basic skills. You apply particular project or technical/functional area knowledge and concepts and operate with close supervision, following direction and guidance from others. You engage independently in activities such as research, data gathering, data manipulation and interpretation; you consolidate findings and identify key themes from gathered data and analysis. You begin to demonstrate personal flexibility through learning and self-development and the ability to communicate effectively with others.

Noblis ESI is looking for a cleared Administrative Assistant. Candidate will perform a variety of administrative duties providing daily support in transactional and general administrative processes to moderately complex tasks which demands a high degree of autonomy and latitude in planning; organizing; and decision making to fulfill work requirements.

Job Responsibilities

Greet and escort visitors and issue visitors’ badges.
Monitor front doors and answer/distribute phone calls to appropriate personnel.
Receive, distribute and send mail and packages as required
Order and stock office and kitchen supplies and equipment
Collect and input timesheet information into automated accounting system / assist with labor corrections.
Process purchase requisitions, invoices for consultants and subcontractors, and prepare travel and expense reports.
Assist in planning; scheduling; organizing; and execution of meetings; events; conferences; and off-sites.
Prepares correspondence, reports, presentations, etc. utilizing Microsoft Suite of products (Word, Excel, Powerpoint)
File, archive, and retrieve documents using Windows Explorer, Microsoft Teams, and Microsoft SharePoint
Accurately type/revise and format presentations, reports, and other documents per Noblis standards and guidelines
Create and publish Noblis ESI Weekly newsletter.
Manage Noblis ESI Recognition Program
Collaborate, interact, and partner with other Shared Services and Executive personnel to facilitate and accomplish company directives and goals.
Function as a HR liaison between ESI and Noblis, performing HR duties as needed.
Participate in special projects as required by Business Operations Director

Required Qualifications

US Citizenship with the ability to obtain and maintain a TS/SCI with CI Poly.
Bachelor’s Degree with 2 years related experience (6 years additional related experience may be considered in lieu of a BS degree)
Strong interpersonal skills and communication skills
Detail-oriented
Ability to prioritize work and able to handle a multitude of assignments
Working knowledge of office equipment, like printers, copiers
Proficiency in MS Office (MS Outlook, Word, Excel, and PowerPoint)

Desired Qualifications

Active TS/SCI Clearance with CI Poly

Overview

Noblis and our wholly owned subsidiaries, Noblis ESI , and Noblis MSD tackle the nation's toughest problems and apply advanced solutions to our clients' most critical missions. We bring the best of scientific thought, management, and engineering expertise together in an environment of independence and objectivity to deliver enduring impact on federal missions. Noblis works with a wide range of government clients in the defense, intelligence and federal civil sectors. Learn more at Noblis -About Us

Why work at a Noblis company?

Our employees find greater meaning in their work and balance the other things in life that matter to them. Our people are our greatest asset. They are exceptionally skilled, knowledgeable, team-oriented, and mission-driven individuals who want to do work that matters and benefits the public. Noblis has won numerous workplace awards . Noblis maintains a drug-free workplace.

Salary Range Explanation

At Noblis we recognize and reward your contributions, provide you with growth opportunities, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category. We encourage you to learn more about our total benefits by visiting the Benefits page on our Careers site.

Salary at Noblis is determined by various factors, including but not limited to, the combination of education, certifications, knowledge, skills, competencies, and experience, internal and external equity, location, and clearance level, as well as contract-specific affordability and organizational requirements and applicable employment laws. The projected compensation range for this position is provided within the posting and are based on full time status. Part time staff receive a prorated salary based on regularly scheduled hours. The estimated minimum and maximum displayed represents the broadest range for this position (inclusive of high geographic and high clearance requirements), and is just one component of Noblis’ total compensation package for employees.

Posted Salary Range

USD $32.60 - USD $57.07 /Hr.

Equal Employment Opportunity

Noblis is an Equal Opportunity Employer. Employment decisions are made without regard to race (as well as because of or on the basis of traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, pregnancy, childbirth, lactation and related medical conditions, genetic factors, military/veteran status, or other characteristics protected by law.

Noblis is committed to the full inclusion of all qualified individuals. As part of this commitment, Noblis will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact employee-relations@noblis.org .

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