Posting Details

Job Posting Information

Posting Number PG194533SP

Internal Recruitment No

Working Title Executive Assistant

Anticipated Hiring Range $55,000 - $57,000

Work Schedule M-F, 8:00 a.m. - 5:00 p.m.

Job Location Raleigh, NC

Department Facilities AVC

About The Department

The North Carolina State University Facilities Division ensures that the campus’s physical environment supportsthe university’s mission 24 hours a day, 365 days a year. Our diverse team of approximately 900 dedicated professionals plans for current and future needs, builds high-impact facilities, and maintains the campus. Join one of the largest and best employers in the state and help shape the future of our campus community!

As a Pack member, you can enjoy exclusive perks designed to enhance your personal and professional well-being.

What we offer:

Medical , Dental , and Vision
Flexible Spending Account
Retirement Programs
Disability Plans
Life Insurance
Accident Plan
Paid Time Off and Other Leave Programs
12 Paid Holidays Each Year
Tuition and Academic Assistance
And so much more!

Essential Job Duties

Are you highly organized, proactive, and looking to make a meaningful impact behind the scenes? Join NC State University’s Facilities Division as an Executive Assistant supporting the Associate Vice Chancellor ( AVC ) and the Organizational Strategy Manager. In this dynamic role, you’ll be at the heart of a diverse and fast-paced division, serving as the key liaison between leadership and university departments.

You’ll play a critical role in keeping priorities on track, coordinating essential communications, managing projects, and supporting ongoing division initiatives. If you’re a detail-oriented professional with excellent judgment, top-notch communication skills, and a passion for collaborative work, we invite you to apply and help shape the future of our campus infrastructure and operations.

Key responsibilities and duties include, but are not limited to:

Manage the AVC’s calendar, schedule meetings, and coordinate logistics to ensure smooth daily operations
Design and maintain a database to organize data for key projects and events
Communicate on behalf of the AVC Office through written and verbal correspondence
Create and distribute a division-wide electronic newsletter using Mailchimp, gathering stories and updates from across departments
Participate in discussions to improve processes and administrative procedures within the division
Implement new workflows and support existing ones in collaboration with administrative assistants across Facilities
Plan and execute special events hosted by the AVC Office, including space reservations, catering, guest coordination, and logistics
Develop professional communication materials, presentations, and reports to support divisional goals
Organize and maintain electronic and paper files critical to office functions
Update and edit the Facilities website content to ensure accurate and current information
Maintain records and contact databases to support divisional outreach and reporting
Coordinate the routing and approval of documents, including contracts and signature workflows
Support the Organizational Strategy Manager with assigned projects and division-wide initiatives

Other Responsibilities

Other duties as assigned

Qualifications

Minimum Experience/Education

High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

Other Required Qualifications

Effective communication both verbally and written with supervisors and the general public and understand verbal and written instructions and other communications regarding work assignments and other matters
Experience with office support and/or administration
Experience using Microsoft Office (Excel, Word, etc) and Google Suite or similar software
Demonstrated ability to support senior or executive leadership, with responsibility for calendar management, communications, and confidential task coordination.

Preferred Qualifications

Demonstrated ability to learn new software programs

Required License Or Certification

Valid driver’s license required
North Carolina driver’s license required within 60 days of hire and must be maintained

Valid NC Driver's License required Yes

Commercial Driver's License Required? No

Recruitment Dates and Special Instructions

Job Open Date 04/14/2025

Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 04/21/2025

Notice to Applicants

Please note that the work history on your resume, must also be included in your application.

Special Instructions

Please include as attachments a resume and cover letter.

Position Details

Position Number 00100316

Position Type SHRA

Position Classification Band Title Executive Assistant

Position Classification Band Level Journey

Position Classification Salary Range $ 37,306 - $ 86,062

Salary Grade Equivalency GN10

Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.00

Appointment 12 Month Recurring

Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events Non Mandatory - Emergency Event

Time Limited Position No

Time-Limited Appointment Length (if applicable)

Department Id 440101 - Facilities AVC

AA/EEO

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu .

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

North Carolina State University

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