I am building a business coaching and consulting firm focused on helping business owners improve profitability, systems, leadership, and growth.

I am looking for a long-term tea ---------- mber who wants to grow alongside the business and become an important part of building something meaningful.

This is not a traditional virtual assistant position. I am looking for an Operations & Marketing Coordinator who enjoys creating organization, improving systems, implementing marketing initiatives, leveraging technology, and helping a growing business succeed.

My goal is to build a strong working relationship with someone who wants to contribute, learn, grow professionally, and take increasing ownership as the business expands.

Schedule

Approximately 20 hours per week
Preferred overlap hours:
Monday and Thursday
6:00 AM – 9:30 AM Eastern Time (USA)
Remaining hours may be completed flexibly
Long-term position

Compensation

Starting compensation approximately $520/month
Opportunity for increased compensation, responsibility, and growth as the business grows and performance is demonstrated

Key Responsibilities

Operations & Administration

Email management and organization
Calendar management and scheduling
CRM management and maintenance
Client onboarding support
Workshop and event administration
KPI tracking and reporting
Process documentation
Follow-up coordination
General operational support
Maintaining organized systems and records

Marketing & Growth

Social media scheduling and management
Content repurposing
Blog publishing
Email marketing implementation
Newsletter management
Campaign execution
Marketing reporting and analytics
Asset organization and maintenance

Website Management

Help build and launch website pages
Maintain and update website content
Upload and organize marketing assets
Create and maintain landing pages
Manage forms, integrations, and website updates
Implement templates, resources, and content provided by the business

Financial Administration

Track expenses and receipts
Assist with invoice management
Maintain organized financial records
Support bookkeeping processes
Assist with reporting and business dashboards
Coordinate documentation for accounting and tax preparation

Technology & Automation

We actively use technology, AI, and automation tools to improve efficiency and outcomes.

Ideal Candidates Are Comfortable Using Tools Such As

ChatGPT
Calendly
CRM platforms
Project management software
Automation tools
AI-assisted productivity tools

A ChatGPT subscription can be provided.

We value people who actively seek better, faster, and more effective ways to accomplish goals through technology and automation. We are looking for someone who embraces innovation and enjoys improving systems and workflows. And can keep everyone on the team accountable.

Learning & Growth

Our business has extensive systems, templates, guides, training materials, presentations, and resources.

The Ideal Candidate Is Comfortable

Reviewing documentation independently
Learning from training materials
Following established systems
Implementing processes accurately
Continuously improving their skills

Experience supporting coaches, consultants, agencies, or professional service firms is preferred but not required.

Success in This Role Looks Like

Systems stay organized and current
Marketing initiatives are executed consistently
Projects move forward without constant supervision
The CRM remains accurate and up to date
The website is maintained and improved
Financial records are organized and current
Client and prospect experiences improve
Business goals are achieved through effective execution

Who You Are

Detail-oriented
Proactive
Accountable
Reliable
Resourceful
Strong communicator
Comfortable with technology
Focused on outcomes rather than activity
Willing to learn and continuously improve
Able to take ownership and solve problems independently

Application Instructions

Please Submit

Resume
A 2–3 minute video introduction covering:
Your background
Why this role interests you
Your experience with operations, marketing, websites, bookkeeping, and AI tools
A brief description of your experience with:
CRM systems
Website management
Social media management
ChatGPT and AI tools
Bookkeeping or financial administration
An example of a process, project, or system you helped improve
The technology, automation, or AI tool you use most often and how it helps you work more effectively

To demonstrate attention to detail, begin your application with the phrase:

“Growth through systems.”

Applications that do not follow this instruction will not be considered.

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Operations & Marketing Coordinator (Part-Time | Long-Term Growth Opportunity)