Oxford Road is the world’s premier independent audio ad agency. We help purpose-driven brands achieve their missions through some of the most influential voices in the world.

Location: Sherman Oaks, CA (hybrid)

This position is a hybrid role, combining responsibilities in HR and supporting duties in office and company events, with an option to work remotely when office needs allow

Position Overview:

As the People Operations Specialist at Oxford Road, you will play a crucial role in ensuring the smooth operation of the HR department. You will be responsible for a wide range of tasks, from recruiting support to onboarding new employees, payroll preparation, administrative office tasks, and maintaining data integrity in HR systems. Your contributions will help support our employees, improve company culture, and streamline HR processes.

Job Responsibilities:

Onboarding and Training:

Lead the onboarding process, including paperwork, NDAs, and new hire documentation for temporary and full-time employees.
Coordinate and conduct new hire training activities and collaborate on learning and development programs.
Act as an Outsourced talent liaison, managing the onboarding process.
Work with IT to ensure equipment, credentials, provisioning and access tasks are handled in a timely manner.

Payroll and Incentive Pay Processing

Manage payroll for both semimonthly and biweekly pay groups, and monitor manager timesheet approvals
Provide overview reports of payroll changes
Track bonus and incentive payouts

Outsourced Support

Document and support the process for outsourced talent
Review invoices, equipment and onboarding logistics

HR Systems and Data Management:

Maintain data integrity in HR systems, including Principal, Lattice, Easy Llama, newsletter platform, and other relevant platforms.
Support active recruiting efforts and always be on the lookout for new talent.
Assist with HR Standard Operating Procedure (SOP) creation and updates.
Prepare, review, and track Review cycles in Lattice

Employee Engagement and Surveys:

Conduct employee engagement surveys and gather insights to improve company culture.
Manage training opportunities and Learning and Development systems and events
Manage Rewards and Merch Programs including Snappy Anniversary and Birthday gifts

General HR Support:

Oversee HR operations when People Operations Manager is out of the office.
Complete I-9 Forms, verify documentation, and maintain new hire files.
Assist with the preparation of the performance review process.
Support the interview process, scheduling intakes with hiring managers and completing candidate screenings.

Recruitment and Application Management:

Review and respond to all applications within 48 hours.
Track candidate statuses in the Applicant Tracking System and provide follow-up letters at the end of the recruiting process.
Provide accurate reporting for the application process.
Administer assessments and prepare results at each stage of the interview process.

Document Management:

File documents into appropriate employee files.
Support the Director of HR with reporting and documentation.
Prepare new employee files and maintain accuracy to account for various HR changes

Office and Administrative Tasks:

Assist with office maintenance, cleanliness, and organization.
Maintain accurate company calendars, contact lists, and organizational charts.
Support with food service and catering for team and company events
Support office manager with various office supply tasks and manage incoming and outgoing physical mail.
Assist with desk booking software

Company Events and Coordination:

Coordinate company dinners and assist in the preparation of town hall meetings.
Collaborate with vendors for event logistics.
Support various company and team events and initiatives, including planning and on-site support

Internal Communications

Employee Newsletter
Holiday & Company Memos

Qualities We Value:

Strong organizational and multitasking skills
Excellent communication and interpersonal abilities
Ability to maintain confidentiality and handle sensitive information
Excellent verbal, written and interpersonal communication skills
Results-driven and focused on achieving company objectives
Comfortable with fast pace and frequent change
Process Oriented: Creates order out of chaos through organized management of tasks and projects
Radical Ownership: Takes responsibility for outcomes with an “all in mentality”
Strategic and creative thinking to problem-solve and understand abstract concepts
Resourceful: Finds a way when there’s no current roadmap
Winning Attitude: Positive, proactive, approachable, earnest approach to managing internal and external relationships
Collaborative
Tenacity, attention to detail and a commitment to best practice
Strong desire for personal development
Take constructive feedback well
Working understanding of human resource principles, practices and procedures
Alignment with our Mission, Values, and Pillars of Leadership
Strong track record of meeting timelines and deadlines on projects
Strong emphasis on accuracy, detail, and follow-through

Desired Experience

2+ years assisting with or overseeing payroll
Experience working with a PEO is a plus
5 years combined HR-relevant experience

Benefits:

Unlimited PTO in order for you to take the time you need without worry
Exclusive client discounts
Networking and team bonding opportunities with fun and surprising remote and in-person events
Milestone anniversary gifts with sabbatical opportunities
Health, dental, and vision insurance coverage begins the day you are hired
Excellent 401k opportunity with contribution matching

Even if only some of this sounds like you, please reach out! We’re a diverse team and know that great teammates can have all kinds of backgrounds. If you want to talk to us, we absolutely want to talk with you.

Oxford Road is proud to be an Equal Opportunity Employer. It is our commitment to provide equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex (including pregnancy, childbirth, or related medical conditions), national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Oxford Road

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Human Resources Specialist