How would you like to work for a technology-based HOA management company that is growing rapidly, offers opportunities to advance your career, and has a company culture that truly supports its team members? We are a company that understands and appreciates your professionalism and hard work. We are a company that provides support with a Manager Success Group, continuous training, administrative support, etc. to all team members. RealManage is committed to do everything possible to ensure your long-term career success. With RealManage, you are not just an employee, you are family.

Company Overview:

RealManage is a national Inc. 5000 firm with clients and operations in 24 states coast to coast that delivers services to homeowners’ associations (HOAs), condominium associations, cooperatives, luxury high-rises, municipal utility districts, and master-planned communities. RealManage also serves nationally recognized developer/builder clients.

As one of the largest (#3 out of 5,000+ firms) and fastest-growing companies in the community management industry, RealManage offers exceptional solutions provided at competitive prices with the best people, best practices, and best technology of cloud-based and mobile apps. The RealManage mission is to provide comprehensive and innovative solutions; exceed the expectations of our customers; provide visibility and transparency in all that we do for our clients who place their trust in us; measure our performance and improve at the fastest rate possible; create a work environment that encourages professionalism, growth, and diversity; and grow a financially strong organization which will enable us to provide industry leading innovations apart from our competition.

RealManage is a values-based company with the following values as our guiding principles:

Integrity: we always do the right thing.
Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.
Selflessness: more than teamwork; we are part of something special and much larger than any of us.
Personal Relationships: we are a professional services company; people do business with people they like.
Always Improving: never satisfied, always learning and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting better.

Responsibilities

Assist the Community Association Manager with the administrative functions to ensure operations of the community are met. Work closely with the Dockmaster to maintain registration for Leases of boat and kayak amenities and confirm compliance within the Rules and Regulations

Plan, coordinate, and implement resident Food Truck Nights two Fridays a month. Secure all vendors, and items necessary to carry out event/s. In planning, solicits input and involvement from residents to stimulate participation and awareness of the robust and facilitated lifestyle opportunities available.
Assist residents, chartered clubs, and community organizations in the scheduling of Association facilities, including program and room requirements, coordination with other Association departments, and arrangements for the collection of fees as applicable.
Work with residents to assist in the establishment of chartered
Provide assistance in the application for charter process, assignment of facility space, development and promotion of programs, file maintenance and acts as a general overseer.
Develop an active volunteer program among residents, providing for both promotion and
Oversee the operation of membership able to ensure adequate policy, and procedure implementation and administration, asset control, and required documentation.
Partners with the Community Manager to identify, coordinate and market all community events, programs, and services.
Writes and edits articles for community newsletter, website and Provide updates, maintenance, and control.
Prepares flyers and posts/update in the community clubhouse, bulletin board(s) for resident visibility using Canva and MailChimp.
Host the New Resident Orientation presentations to ensure adequate promotion, room set-up, amenities, provides information (welcome packets and forms for new members) to the residents for community
Monitors daily operations of communities, including but not limited to managing contract services, assisting Community Manager with coordinating, and conducting community meetings and other operations as directed by the Community Manager.
Schedules meetings or take walk-in meetings with vendors, residents, or other concerned parties - listens, resolves, and/or mediates, as required or necessary as it pertains to Bouchelle Island CSA management.
Prepares special studies, projects, or reports as directed by the Community
Assists Community Manager as needed with other issues throughout the community such as:
Gather and Update Access Control System for gates and
Close out
Provide response to emails within a reasonable
Keeps track and provides weekly and monthly report log of daily activity while performing the duties of the association for board review.
Tracking utility expense spreadsheet and report
Assist with member issues related to HOA matters in person, via phone or
Assist with HOA
Upload all leases into Vantaca and homeowner
Assist with mailing letters as directed by the B
Assist with overseeing vendors and vendor follow
Assist with gathering data, estimates, photos and documents as requested by M
Completes report of all inventory of association
Attendance required at Community Association meetings including but not limited to the annual/monthly HOA and assist with preparation, distribution, posting of packets, table/room set-up and electronic
Performs ground inspections of club tract and report to
Submit work orders for maintenance issues that require
Perform all other duties as needed

Qualifications

Knowledge of community association management principles, procedures, and
Knowledge of the contracting process and associated
Ability to communicate effectively, both orally and in
Strong interpersonal and communications skills and the ability to work effectively with a wide range of stakeholders in a diverse community.
Skill in organizing resources and establishing
Skill in the use of computers, including Windows-based operating
Ability to always exhibit professionalism and professional attire and
Work with various stakeholders to help ensure that there are clear understandings of homeowner and association responsibilities.
Work with other management team members to ensure that management activities are in
Ability to function well in a stressful
Seek innovative ways to enhance the community

Pay and Benefits:

$18.00 hour

Benefits include:

Medical Insurance
Dental Insurance
Vision Insurance
Life and Disability Insurance
HSA (Required High Deductible Medical Plan to be eligible)
FSA
Education Reimbursement
401K matching
Employee Assistance Program (EAP)
9 paid Holidays

RealManage Family of Brands

New Jobs

Onsite Administrative Assistant (NSBFL2024-6528)