Reports To: Executive Director, Director of Development and Director of Business and Finance

Location: Honolulu, Hawaii

Status Full-Time

Compensation: Hourly. Based on experience. Range: $17 - $22 an hour. Benefits included: medical, dental, vision, 401k and 3% matching.

Mission Statement:

RIVER OF LIFE MISSION exists to meet people in the place of their greatest need—offering food to the hungry, hope to the hurting, and the good news of Jesus Christ to all—so that many would become fully devoted followers of Him.

Position Summary:

The Administrative Assistant will provide vital support to the Executive Director, Director of Development and the Director of Business and Finance in support of their role. This is a shared position for administrative duties as needed by each position and as allocated by time and priority.

Essential Duties and Key Responsibilities:

Administrative & Communication Support

Assist all in day-to-day operations and administrative tasks.
Communicate directly with board members, community partners, business partners and others as directed.
Maintain calendars and schedules for each position.
Draft and send professional emails and other correspondence.
Maintain office supplies inventory, order and distribute as needed/
Maintain office equipment, order and repair as needed.

Executive Director Assistance

Manage calendar of events, setup meetings
Host guests as needed
Manage office and records retention

Development Assistance

Print the monthly Mission Moments newsletter. Sort and prepare for mailing.
Input data for bulk mailing with the Post Office and RE Consulting.
Operate the folding machine and fold monthly letters.
Prepare donor thank you call lists for ED, staff and Board to thank donors.
Print, copy and distribute documents as needed.
Receive and coordinate responses to Website contact form submissions.
Schedule meetings and fundraising events as requested by the ED, DD or DBF.
Assist in preparation of Grant support data.
Maintain file of pending estate gifts and update for the annual audit. Initiate periodic contact with trustees and ED or DD.

Business and Finance Assistance

Assist with HR processes of onboarding, termination, manuals and payroll management with ProService
Post daily transactions using QuickBooks with input from K-2 Accounting.
Post donation data daily into Bloomerang software.
Assist in preparing the daily bank deposits.
Pickup mail from the Post Office
Process payroll using QuickBooks and ProService
Assist in evaluating program effectiveness and identifying opportunities for improvement.
Assist with documents needed for the annual audit.
Pull and file all documents as needed.

Qualifications:

Strong administrative and organizational skills
Excellent written and verbal communication
Familiarity with spreadsheets, email, Google Workspace, or Microsoft Office, Bloomerang and QuickBooks.
Compassionate, mission-driven, and comfortable interacting with diverse populations
Aligns with the organization’s statement of faith
Ability to work independently and support a team of key executives

Preferred Attributes:

Detail-oriented
Team player and supporter
Spirit of humility and flexibility
Strong time management and follow-through
Experience in nonprofit ministry

To Apply:

Please send a resume and brief cover letter to eddie@riveroflifemission.org with the subject line “Executive Administrative Assistant Application – [Your Name].”

River of Life Mission, Hawaii

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Executive Administrative Assistant