Overview

Docket Media is a legal media company that owns and operates Securities Docket and Cybersecurity Docket.

Securities Docket holds conferences annually in Washington, D.C., San Francisco, Chicago and New York. These events bring together hundreds of current and former senior SEC and DOJ officials, leading securities enforcement and white-collar attorneys, and consultants who attend in person or via livestream. Securities Docket also publishes the “Daily Update from Securities Docket” newsletter read daily by thousands of lawyers and professionals in the securities enforcement world.

Cybersecurity Docket hosts virtual events for legal, consulting and compliance professionals. These events focus on the legal practice area of cybersecurity and incident response.

Docket Media is searching for a professional to fill the role of Event Coordinator to support these events. You will work closely with the founder of Docket Media in a fast-moving, informal, flexible and collaborative environment. This is a remote position.

Key Responsibilities

Maintain and update detailed record of sponsors, panelists, prospects and billing for each event
Communicate and coordinate with event sponsors and panelists before, during, and after events
Manage, coordinate, and report on status and timeline of conferences
Create written materials, posters, PowerPoints for use at events
Create and send out sponsor invoices with QuickBooks and reconcile accounts
Gather and update key information for event websites
Coordinate with livestream event management team on all aspects of virtual and hybrid events
Track and update key contact information
Register panelists/guests for events as needed
Create event-related graphics and video clips for use at events and on social media
Assist with email marketing of events
Assist with applications for Continuing Legal Education credits with states as needed
Attend one-day live events (currently four in-person events per year) in Washington, D.C., San Francisco, Chicago and New York (expenses paid by company)
Help with and coordinate event set up, logistics, materials, registration desk, guest and panelist questions, etc. at live events.
Review video archives from event for inclusion on YouTube channel
Create written summaries and PowerPoints of event panels
Conduct research on law firms, attorneys, practice groups, other events, etc.
Identify appropriate venues for large live events and negotiate agreements
Work with venue on hotel blocks, menus, receptions, AV requirements, event diagrams
Manage shipping of materials to events and return shipping
Assist with research, metrics, reports for Daily Update newsletter
Assist with updating content and features on website (WordPress)

Qualifications and Requirements

Bachelor’s degree required. 1 to 3 years of relevant experience preferred.
Resourceful, “high agency” person who enjoys learning new things and takes pride in being able to figure things out
Strong oral and written communication skills
Detail-oriented
Excellent organizational and interpersonal skills
Respond promptly to emails and texts
Prior experience including organizing events and coordinating projects is helpful
Prior experience in the legal, consulting, or securities industries is helpful
Flexible to travel to approximately four in-person events per year (expenses paid by company)
Proficient and comfortable with Microsoft Word, PowerPoint, and Excel; Google Docs; QuickBooks

Compensation

Salary range is $65,000 - $70,000 for a full-time position, depending on skills and experience, plus a stipend for benefits. This could be adjusted to a part-time position (approx. 30 hours) if preferred by the right candidate.

Additional Benefits

Health, dental, and vision insurance stipend
Unlimited paid time off (PTO)
401(k) retirement plan
Fully-remote position

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Event Coordinator