Administrative Assistant | Madison, WI (On-Site)

We are currently partnered with a large independent multifamily developer, on the search for an Investor Relations Administrator to support their growing team. With hundreds of investors across dozens of investment entities, this individual will play a vital role in maintaining investor relationships, coordinating communications, and ensuring the smooth execution of the firm's capital raising operations.

This position offers a unique opportunity to join a highly entrepreneurial environment where successful individuals can gain broad exposure to investor relations, real estate investing, capital raising, investor communications, and operational leadership. The firm offers significant long-term growth potential, including the opportunity to grow into management responsibilities over time.

The Administrative Assistant will be responsible for:

Serving as a primary point of coordination for investor communications and inquiries across a large and growing investor base.
Maintaining investor records, contact information, communication logs, and reporting within Juniper Square and internal systems.
Supporting the distribution of quarterly reports, investor updates, newsletters, and other investor-facing communications. Coordinating investor meetings, seminars, appreciation events, and other relationship-building initiatives.
Assisting with the preparation of presentations, pitch materials, investor collateral, PowerPoint presentations, and Excel reporting.
Working closely with accounting, legal, development, and capital raising teams to support investor onboarding, documentation, payments, and recordkeeping.
Organizing confidential investor information and maintaining highly accurate records across multiple investment entities.
Helping establish scalable processes and infrastructure as the Investor Relations team continues to grow.
Supporting senior leadership and gaining exposure to broader fundraising and investor relations initiatives over times

The Administrative Assistant should have:

1-4+ years of professional experience within administration, operations, client service, customer relations, investor relations support, project coordination, or a related field.
Excellent organizational skills with exceptional attention to detail.
Strong written and verbal communication skills and the ability to interact professionally with investors and internal stakeholders.
The ability to manage multiple priorities while maintaining accuracy and responsiveness.
A highly proactive, self-motivated, and team-oriented approach.
Experience utilizing CRM systems, databases, Microsoft Excel, and Microsoft Office applications.
A bachelor's degree in Business or a related discipline preferred.
An interest in real estate, investor relations, capital raising, or financial services is preferred but not required.
A willingness to work full-time on-site in Middleton, Wisconsin.

Selby Jennings

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Administrative Assistant