Job Description:

Responsible for supporting the AVP & Sales Leadership Team by performing administrative tasks and ensuring requests are answered promptly, accurately, and efficiently.
Collaborate with the leadership group to coordinate requests for meetings, invitations, and requests for participation at special events, booking appointments, interviews, and meetings.
Schedule media Zoom, Teams and/or Webx & in-person meetings and webinars; confirm attendance, ad record evets.
Communicates and coordinates meetings with key internal and external contacts (including senior executives and field leadership).
Accurately and timely prepares agendas and packets for Leadership meetings.
Analyze and thoroughly read emails for the AVP; prioritize, organize and respond accordingly. Maintain a control and follow-up system to ensure timely responses.
Arranges transportation via internal Travel Group for the AVP & Sales Leadership Team to attend offsite meetings and events in addition to after work hours and some weekends.
Processes travel expense reports, including submitting them for approval and payment.
Maintains filing system of expense reports, travel itineraries, hotel confirmations, supporting documentation, and receipts with notes related to the expenses.
Prepares confidential correspondence and meeting minutes.
Coordinates with the AVP to plan and schedule meetings; ensure schedules are confirmed and followed. Provides details and briefings of each meeting/event to the AVP before the meeting/event. Prepares itineraries and briefing notes in advance.
Screens emails and telephone calls and respond to requests or redirect calls at the direction of the AVP.
Assist with preparing video conferencing equipment for live or recorded virtual meetings and webinars. Ensure equipment works correctly (i.e., laptop, network internet connection, Wi-fi, webcam, microphone, headphones, and lighting).
Build, and distribute Monthly Sales Newsletter
Assist staff with onsite/off-site gatherings
Maintain and order supplies
Receive visitors
Other duties as assigned

Required Skills:

15+ years of experience as an Executive Assistant supporting C-level leadership within a public company
Bachelor or Associate degree preferred
Advanced proficiency in MS Suite, including Outlook, Teams, Excel, Word, and PowerPoint
Strong technical experience and knowledge of social media platforms, including Facebook, Instagram, LinkedIn, Twitter, and YouTube
Strong technical experience and knowledge of live video conferencing with Zoom, MS Teams, webx and other virtual video conferencing platforms
Excellent written and spoken communications skills, with a proven record of engaging with individuals and organizations at all levels, including C-suite executives, elected and appointed officials, and community leaders
Self-motivated, good organizational skills, detail-oriented, ability to prioritize, multi-task, and meet deadlines
Ability to work in a demanding, high-volume, and fast-paced work environment
Self-motivated, strong organizational skills, detail-oriented, ability to prioritize, multi-task, and meet deadlines

Education:

Bachelor's Degree preferred, or equivalent combination of education, training, and experience
Ability to exhibit professional demeanor and understand office protocol
Ability to work independently and as part of a team
Ability to handle confidential documentation
Excellent verbal and written communication skills
Confidentiality and professional discretion
Ability to prioritize and multi-task tasks
Well-developed organizational skills
Excellent time management skills
Event Planning skills a plus
Marketing skills a plus
Working experience with Salesforce & Agile a plus

Service Corporation International

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EXECUTIVE ASSISTANT