Position Summary~

The Office Manager oversees daily workplace operations, supporting employee experience, internal communications, facility readiness, company events, executive leadership, and marketing. This role ensures smooth and efficient operation as the company grows. The ideal candidate is proactive, highly organized, detail-oriented, and thrives in a fast-paced, growth-oriented environment.

Key Responsibilities~

Office Operations & Administration~
Manage day-to-day office operations to maintain a professional, organized, and efficient environment
Maintain office calendar including company-wide meetings, leadership meetings, events, and deadlines
Coordinate conference room scheduling and office space utilization
Oversee office vendors and service providers
Order and manage office supplies and equipment
Ensure office organization, cleanliness, and functionality
Track and manage office-related budgets and expenses
Maintain company travel schedule
Employee Onboarding & Administrative Support~
Support new hire onboarding and logistics
Coordinate workspace setup, systems access, badges, and equipment
Partner with hiring managers to ensure smooth first-day experience
Maintain onboarding documentation and processes for scalability
Support offboarding logistics as needed
Internal Communications~
Develop and distribute monthly company newsletter
Coordinate and prepare materials for Town Hall meetings
Draft and distribute company-wide announcements
Support leadership with presentation formatting and communications preparation
Maintain consistent internal communication cadence
Event Management & Culture Initiatives~
Plan and coordinate company events (holiday parties, offsites, celebrations)
Organize Lunch & Learns (LnLs), including scheduling, catering, and materials
Coordinate philanthropic initiatives and volunteer events
Support culture-building and employee engagement initiatives
Manage event budgets and vendor coordination
Administrative & Special Projects Support~
Provide administrative support to executive leadership as needed
Track action items from key meetings when requested
Support cross-functional coordination on internal initiatives
Lead or support special projects as assigned
Marketing Support~
Assist with coordination of trade shows and industry event logistics
Support marketing material inventory (brochures, signage, promotional items)
Coordinate logistics for customer events
Maintain brand assets, including business cards, letterhead, digital presentation materials, brand files, photos
New Facility Setup & Expansion Support~
Assist with new office or facility setup, expansion, or relocation efforts
Coordinate vendors for furniture, IT setup, utilities, security, and signage
Support workspace layout planning and logistics coordination
Ensure readiness for employee move-in (workstations, access, supplies, communication)
Track setup timelines and coordinate cross-functional stakeholders

Qualifications & Skills~

4 to 8+ years of experience in workplace management, office operations, or operational coordination
Strong organizational and time management skills
Excellent written and verbal communication skills
Experience coordinating events and cross-functional initiatives
Ability to manage multiple priorities in a fast-paced environment
Proficiency in Microsoft Office and collaboration tools

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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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