Posting Details

Position Information

Job Title Executive Assistant to the Vice President for Student Affairs Job Description

The Executive Assistant to the Vice President for Student Affairs will perform all necessary responsibilities and duties as assigned by the Vice President for Student Affairs. Duties include but are not limited to: correspondence, purchasing, data input, records management, assisting visitors, and general support for the Vice President for Student Affairs and the Student Affairs office. Requires a proven ability to work successfully as part of a team in a high-demand, multi-tasking, detail-oriented environment. Ethical, compassionate, energetic and positive demeanor is essential for this front-line role that involves consistent demonstration of well-refined customer service skills due to extensive contact with students, colleagues, faculty, and the general public.

This position is a full-time position (261 workdays per year). The starting salary is $50,000 per year.

Benefits include medical, dental & vision insurance, $50,000 life insurance, long-term disability, paid sick leave, paid discretionary leave, 15 days’ vacation, paid spring and holiday breaks and participation in IPERS or TIAA-CREF retirement plan.

The Executive Assistant to the Vice President for Student Affairs will abide by the employment contract and relevant policies and guidelines of the Board of Trustees.

Essential Duties Summary

Responsibilities include but are not limited to:

Learn and embrace the comprehensive community college philosophy and related Iowa Code regulations.
Learn, apply, and role-model all SCC policies and procedures, including but not limited to the strategic goals and expectations of accountability within the Student Affairs Division and the Student Affairs Suite.
Maintain a friendly, helpful attitude toward both students and colleagues.
Perform secretarial, clerical, and receptionist duties as assigned by immediate supervisor, including answering and directing phone calls where appropriate, effectively responding to phone/email/social media inquiries with timeliness, greeting all visitors to the department, ordering office supplies for the Student Affairs suite, and maintaining a positive morale within the Center.
Assist with communications to students – weekly newsletter, digital signage, etc.
Maintain WB campus general bulletin boards and approve postings thereon. Responsible for maintaining and updating content of large bulletin board located outside BlackHawk Bookstore.
Cross-reference local sex offender registries with SCC enrollment records on a monthly basis or as received by local authorities; seek additional file information and provide all of the information to the Dean of Students.
Schedule, organize, and take minutes for division/department/direct-report staff meetings on an annual, monthly, weekly basis as directed, in addition to meetings of specific standing and ad hoc committees or groups as directed (i.e. Special Appeals Committee, CARE Team, etc.). Use of Ad Astra required to schedule rooms for these meetings.
Keep on file updated copies for public distribution by request of the following:
Student Handbook
Schedule and reschedule appointments for VPSA, accessibility services, and Dean of Students offices; provide general information and respond to requests and inquiries directed to the VPSA and or about the entire Student Affairs Division and specifically the Student Affairs office suite.
Prepare reports, correspondence, and other documents, including composing initial drafts.
Conduct research relevant to routine responsibilities and assigned tasks, including securing information for purchasing and operational decisions.
Maintain and update policy/procedures manuals, divisional organizational chart, and other institutional documents and reports as directed.
Organize and facilitate budget processes for Student Affairs Division and supervisor including collecting receipts, preparation of monthly expense reports and reconciliation of monthly credit card statements, etc.
Maintain the Student Affairs Division related web pages in collaboration with department colleagues. Send updates to marketing and IT to keep directories updated
Apply ethical standards to work situations; make work decisions in accordance with SCC’s values and goals; show respect and sensitivity for cultural differences, and promote a harassment-free environment.
Embrace and support constructive change; work efficiently and effectively to improve college operations.
Develop and maintain effective working relationships with students, colleagues within and outside the Student Affairs Division and general public; contribute toward building a positive team working environment; treat others with respect as a representative of SCC.
The Executive Assistant will be assigned to the West Burlington campus but must have the ability and mobility to visit other areas throughout the college district as needed. Must be able to work on a basis of “available as work demands” in addition to a fixed schedule, which may include evenings and weekends
Provide general assistance across the Student Affairs division and perform other duties as assigned.

Education

Required Qualifications

High School diploma/equivalent required.
AA degree or AAS in Office Administration preferred

Experience

Minimum three (3) years related experience in office administration required; experience within an educational or social services setting preferred.
Experience preparing spreadsheets and budget/expense reports required.
Experience managing records, scheduling appointments and working with confidential information required.
Excellent interpersonal and communication skills, including telephone/social media etiquette appropriate for a professional workplace.
Knowledge of computer software applications specifically Microsoft Office programs with strong proficiency in Word, Excel, & PowerPoint; as well as Adobe, Zoom, Ad Astra School Dude, etc.; ability to learn and develop competency in SCC’s administrative software (Ellucian).
Keyboarding accuracy and excellent proofreading ability

Ability To

Operate standard office equipment and manage filing systems
Operate Zoom telephone systems.
Learn and develop competency in new software applications.
Maintain strict confidentiality.
Manage, prioritize, and complete multiple tasks with proficiency and timeliness.
Work independently and be a self-starter, including conducting research and compiling data relevant to routine responsibilities and assigned tasks.
Work effectively, cooperatively, and cordially with people of diverse background and needs, particularly with individuals who are traditionally under-represented in post-secondary education.
Maintain a professional, courteous, and positive demeanor while effectively dealing with varied and stressful situations.
Ability to work in a strong service environment that is subject to constantly changing priorities.

Preferred Qualifications Physical Demands

The Executive Assistant to the Vice President for Student Affairs will be primarily located at the West Burlington campus. Must be able to work on a basis of “available as work demands” in addition to a fixed schedule, which may include evenings and weekends. In addition, the individual in this position will actively promote a positive image for the college district.

EEO Statement Summary

It is the policy of Southeastern Community College not to discriminate on the basis of race, color, national origin, sex, disability, age, employment, sexual orientation, creed, religion, and actual or potential parental, family or marital status in its programs, activities, or employment practices as required by the Iowa Code

216.6 and 216.9, Titles VI and VII of the Civil Rights Act of 1964 (42 U.S.C.
2000d and 2000e), the Equal Pay Act of 1973 (29 U.S.C.
206, et seq.), Title IX (Educational Amendments, 20 U.S.C.
1681 – 1688), Section 504 (Rehabilitation Act of 1973, 29 U.S.C.
794), and Title II of the Americans with Disabilities Act (42 U.S.C.
12101, et seq.).

Individuals having questions or complaints related to compliance with this policy should contact Title IX / Equity Coordinator, Southeastern Community College, 1500 W. Agency Road, West Burlington, IA 52655, email equity@scciowa.edu, phone number 319/208-5101, fax 319/208-5005 or the Director of the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone: (303) 844-5695 Facsimile: (303) 844-4303, TDD (800) 877-8339 Email: OCR.Denver@ed.gov

Posting Detail Information

Posting Number AS395P Open Date 02/16/2026 Close Date Open Until Filled Yes Special Instructions to Applicants

Please answer the screening questions and make sure and upload your resume, cover letter and transcripts in order to be considered for the position. Thank you,

Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you hear about this employment opportunity? (Open Ended Question)

Documents Needed To Apply

Required Documents

Resume
Cover Letter

Optional Documents

Transcript #1
Letter of Recommendation
Curriculum Vitae
Transcript #2
Transcript #3
Transcript #4

Southeastern Community College - Iowa

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Executive Assistant to the Vice President for Student Affairs