Bilingual preferred/not required

FLSA Status: Non-Exempt Work Year: School Year

JOB TITLE: ADMINISTRATIVE ASSISTANT, ELEMENTARY PRINCIPAL SUPERVISED BY: Principal SUPERVISES: N/A

SUMMARY OF JOB DESCRIPTION: Responsible for the smooth and efficient operation of the elementary school administrative office. Duties include acting as a liaison to the Principal; providing information to others; assisting sick and injured students; answering phones and greeting visitors; typing and creating correspondence, spreadsheets and reports; enrolling students and updating the student database; guiding substitutes; collect monies; performing bookkeeping functions; and coordinating various school activities.

Essential Job Elements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required of the position. Accommodations may be made to enable individuals with disabilities to perform the essential functions .

Frequency

Ensure the office and school are running smoothly and efficiently by acting as the main line of communication between the Principal, teachers, staff, students and parents; performing as the liaison between the Principal and others; enforcing deadlines; assisting others with school laws, policies and procedures; and monitoring visitors.

Fill-in for Health Paraprofessional by providing first aid to sick and injured students.

Answer phones and greet incoming visitors in a friendly manner, provide accurate information and/or direct visitors to the appropriate staff member.

Answer parent, staff and student questions, concerns and problems and resolve disputes between parties, if necessary.

Type correspondence, create spreadsheets, produce reports including class lists and emergency numbers and distribute bi-monthly newsletter. Make copies as needed.

Maintain and update the student database by enrolling new students, entering student data into the database, producing reports and inputting daily attendance.

Check in substitutes and direct them to their assignment, input data into sub-online system, produce related reports and maintain teacher/staff absence records.

Give tours of school, explain policies and answer questions for prospective parents and students.

Fill-in for Principal as needed in the areas of discipline issues, scheduling questions and school information.

W

IO. Collect preschool tuition and other fees such as winter activities and instructional fees.

W

Enter purchase orders, post to account sheets, maintain current account balances, make deposits, and maintain petty cash and purchase supplies as needed

Prepare for the school year by updating and producing student and staff handbooks and phone tree, gathering all paperwork for registration and compiling packets for all students

Coordinate fire drills & lock-down schedule.

AsN

Assist in ensuring that students are supervised during this time pending parent pick-up.

AsN

Coordinate various special activities such as winter activities, substitutes, back to school packets, transportation and facility scheduling and Kindergarten Round-Up. Duties include creating forms and paperwork, collecting money and making payments.

Demonstrates the commitment to build and maintain a safe, fair and respectful working and learning environment that honors the cultural diversity of students and staff.

Perform other duties as assigned.

Ongoing

Contacts

Students, substitute teachers, teachers, staff, parents and the public

Qualifications

High school diploma or equivalent
Courses in keyboarding, office productivity applications, records management and/or office skills
Two or more years of experience in general office and accounting procedures, office management and computer applications skills
First Aid Class/ CPR & AED Certification Required (or obtain within 6 months of hire)

Physical Requirements & Working Conditions

The physical demands, work environment factors and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to pe,form the essential functions.

Analyzing Communicating Comparing Compiling Coordinating Computing Control of others Fingering Hearing Smelling Instructing Speaking Synthesizing Talking Reaching Moderate lifting to 50 lb. Near and Far acuity Outdoor weather conditions Negotiating Reaching

Prepared/Revised Date: July 1, 2017

Current Hiring Range: $23.85 - $30.15 per hour. Salary Schedule here

This position is benefits-eligible. Benefits Guide can be found here .

Calander 206 Days for this position

For all positions, experience is determined by years of work in the same job title. Experience that is similar but not the same job may be calculated at a 3:1 credit for years of experience. Year of Experience shall be whole numbers and not partial years.

Summit School District

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