We are looking for a highly organized and motivated virtual assistant to join our small, but mighty team. As a virtual assistant, you will be responsible for providing administrative support to help support our growing business. We are looking for a rockstar who is able to handle a range of tasks including but not limited to: compiling PDF files, responding to customer emails, conducting research and producing documentation reflecting that research, proofreading, producing and sending a weekly newsletter to customers, managing email correspondence with vendors and contractors, and light project management.

Responsibilities:

Respond to and manage emails
Able to manage and organize multiple, large files
Conduct culturally relevant research in order to complete various tasks
Perform Airtable project plans
Provide customer service and support as needed
Handle other administrative tasks as assigned

Requirements:

Proven experience as a virtual assistant or in a similar role
Must have intermediate/ expert level skill with Adobe Acrobat (2020 Version)
Must possess creative problem solving skills
Excellent communication and organizational skills
Ability to multitask and prioritize tasks effectively
Strong attention to detail and accuracy
Proficient in Google Suite
Must be comfortable with technology and able to navigate a number of various platforms (Airtable, 99Designs, Canva, Omnisend, Hotjar, Freshdesk, Facebook)
Ability to work independently with minimal supervision
Reliable internet connection and a dedicated workspace
Access to a printer (during busy seasons will need to print large files in order to proofread)

The ideal candidate will be responsible for all project direction, planning, completion, and financial outcome. In order to succeed in this position, the candidate must be organized and have excellent time management skills.

Responsibilities

Manage all project documentation
Prepare project schedule and manage deadlines
Assist with estimation and bidding process
Effectively communicate project progress to key stakeholders

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Virtual Assistant/ Project Coordinator