Support the team making alternative proteins no longer alternative

The Good Food Institute is a nonprofit think tank working to make the global food system better for the planet, people, and animals. Alongside scientists, businesses, and policymakers, GFI’s teams focus on making plant-based, fermentation-enabled, and cultivated meat delicious, affordable, and accessible. Powered by philanthropy, GFI is an international network of organizations advancing alternative proteins as an essential solution needed to meet the world’s climate, global health, food security, and biodiversity goals.

How You Will Make a Difference

In this role, you will have the opportunity to support GFI’s mission by assisting GFI’s CAT (Collaborative Assistance Team) and HR teams manage our most valuable asset, our people. The Human Resources Coordinator will be responsible for:

Supporting GFI’s recruiting efforts by executing administrative tasks in Greenhouse (ATS), scheduling interviews with candidates, setting-up assessments, communicating with applicants, posting open positions to job boards, and reviewing candidate applications in the designated GFI recruitment management system, rejecting applicants who do not meet minimum qualifications (for requested open roles, not for all open roles).
Maintaining GFI’s various HR systems including ADP, Culture Amp, and Greenhouse, to ensure that data is up to date including adding new employees, removing separated employees, making changes to reflect promotions, supervisory changes, and other updates.
Employee onboarding and offboarding:
- Sending offer letters and employee onboarding instructions, initiating I-9 verifications, and assisting with the Onboarding Buddy program.
- Submitting background checks.
- Launching Asana new hire “to do” checklists as new hires join the team and facilitating coordination between new hires and department points of contact.
- Collecting new staff bio and headshot details, coordinating with supervisors for approval and submitting information to the Communications department to update the GFI website.
- Updating GFI’s “Who does what” guide to integrate new hires.
- Updating GFI organizational chart.
- Maintaining an updated tracker of employee email addresses, phone numbers, and time zones.
- Supporting the Senior Human Resources Manager with employee separations, including transferring and deleting accounts, coordinating return of GFI property with the Operations Coordinator, and entering end dates into the I-9 Portal.
Ongoing HR coordination:
- Supporting the Senior Human Resources Manager to ensure compliance with state-specific employment posting requirements.
- Responding to employment verifications for employees, interns, and fellows.
- Generating monthly and periodic Culture Amp reports, such as 1:1 Supervisor/Direct Report meeting statistics and onboarding / exit survey summaries. Collaborating with the Director of People Operations to set-up surveys and performance reviews in Culture Amp (employee experience and performance management platform).
- Administering the promotions in place process, including sending forms to supervisors, tracking approvals, and drafting announcements for the weekly CAT newsletter.
- Managing tracker of GFI employee anniversaries, coordinating anniversary announcements, and managing 1-5 year employee annual anniversary donations.
- Coordinating ongoing anti-harassment and discrimination training for the team, sending out training links and tracking completion.
- Administering Career Connections Newsletter in coordination with the Senior Talent Acquisition Manager and Director of People Operations.
- Supporting the Director of People Operations to research diversity- and inclusion-related topics and share resources with the GFI team.
- Supporting the Culture Club by managing calendar invites, sending out reminders for agenda items, and taking notes at meetings.
Buddying up with the Operations Coordinator to provide coverage when the other is out of the office.
Coordinating various benefits functions, such as assisting with annual open enrollment, auditing benefits bills, working with outside vendor to manage COBRA notices, updating SmartBenefits (commuter program for DC Office workers), and other related tasks.
Providing HR administrative support as requested, including but not limited to preparing correspondence and mailing documents, scheduling, and meeting preparation.
Editing and maintaining Human Resources SOPs and policies, as needed.
Performing other duties as assigned.

Who We’re Looking For

The Human Resources Coordinator must have:

A minimum of three years Human Resources work experience (previous administrative experience preferred).
Prior experience providing HR support for a primarily remote workforce in multiple locations is a strong plus.
Ability to handle confidential and sensitive information with discretion.
Strong aptitude and enthusiasm to learn new software and systems.
Proficiency in Google Workspace applications (Docs, Sheets, Slides, Meet, Calendar, Forms).
Experience with ADP, Culture Amp, Greenhouse, LinkedIn, Asana, Zoom, Airtable, Zapier, Adobe, ADP, or similar tools is a plus.
Excellent written and verbal communication skills.
Strong attention to detail and a high degree of organization and efficiency.
Self-motivation and the willingness to take initiative to fill gaps, meet needs, and support the CAT team.
A commitment to diversity, equity, and inclusion and to building an inclusive workplace where everyone feels like they belong.
Comfort working remotely and in a rapidly growing and evolving organization.
Strong support for GFI’s philosophy and mission; demonstrated interest in plant based & other alt proteins, public health, environmentalism, climate change, animal protection, or hunger relief.
A commitment to GFI’s values: believe change is possible, do the most good we can, share knowledge freely, act on evidence, and invite everyone to the table.

We want the best people and we don’t want biases holding us back. We are testing a third-party anonymizing tool to redact personal information from submitted applications — including name, location, contact details, and several other factors — to reduce bias and increase fairness in our process. We strongly encourage people of every race, color, orientation, age, gender, origin, and ability to apply. Because we value a diverse workplace, we prioritize an inclusive climate absent of discrimination and harassment during the application process and after you join the team.

Research indicates that men tend to apply for jobs when they meet just 60% of the criteria, while women and people from other marginalized groups only apply if they are a 100% match. If you are passionate about GFI’s mission and think you have what it takes to be successful in this role even if you don’t check all the boxes, please apply. We’d appreciate the opportunity to consider your application.

The Fine Print

Terms of employment: Full-time, exempt
Reports to: Lauren Wollin-Ramirez, Director of People Operations
Location: Remote
Travel: Up to two weeks per year for organization retreats.
Benefits: Working from home, full medical coverage, optional dental and vision packages, a 401(k) plan with employer match, flexible holiday and vacation plans, opportunity for advancement, respectful managers, and supportive colleagues. More information here: https://tinyurl.com/GFIBenefits.
This is a U.S.-based position: In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
COVID vaccination policy: GFI requires all US employees to be fully vaccinated against COVID-19. Proof of vaccination will be requested before the start of employment. GFI will consider requests for accommodations or exemptions from this policy on a case by case basis, in accordance with applicable laws.
Salary: $67,500-$70,206 (depending on experience and qualifications)

Application Deadline: April 25, 2023

Decided not to apply? If after reviewing this job description, you have decided not to apply, please let us know why by completing this short survey: https://tinyurl.com/GFIJobSurvey.

Interested in working at the Good Food Institute? Join us for the Career Opportunities Webinar to learn more about our work and ask questions about specific job opportunities! See upcoming webinar dates and more information at https://tinyurl.com/GFICareers.

The Good Food Institute

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