About us

Our client, a highly respected boutique law firm in Westchester, is looking for a highly organized, friendly, and proactive Executive Administrative Assistant to keep the office running smoothly. You'll be the first face clients see, the go-to person for day-to-day office operations, and a key support to the Managing Partner and their Private Wealth, Trusts & Estates team.

Responsibilities

Serve as the front desk point of contact, greeting clients and visitors and answering and routing calls
Manage scheduling and calendars, including meetings, conference rooms, calls, and client signings
Oversee day-to-day office operations, including supplies, mail, deliveries, equipment, and vendors
Draft, format, and proofread letters, memos, and general correspondence
Support the Managing Partner with administrative tasks, deadline reminders, and follow-ups
Assist with time entry, billing, expense reports, client intake, and conflict checks
Keep electronic and physical files organized in line with firm confidentiality and records policies
Coordinate with attorneys, paralegals, and staff to keep the office running smoothly

Qualifications

2+ years of administrative, receptionist, or office coordinator experience, ideally in a legal, financial services, or professional services environment
Polished, professional demeanor with clients and visitors
Strong organizational skills and a sharp eye for detail
Tech-savvy: Outlook, Word, Excel, and comfort learning tools like Clio and NetDocs
Ability to juggle multiple priorities in a fast-paced, client-focused office
Discretion with confidential client and financial information

The Greene Group

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Executive Administrative Assistant