Job Posting Title:

Sr. Events and Communications Coordinator

Hiring Department:

Department of Psychology

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

Purpose:

The Events and Communications Coordinator supports the Department of Psychology by planning and executing departmental events, managing communications and marketing activities, and maintaining accurate and engaging public facing content. This position plays a key role in promoting departmental initiatives, supporting faculty and staff with event needs, and strengthening the department’s visibility within the College of Liberal Arts and the broader university community.

Responsibilities:

Event Planning and Execution

Oversee the full lifecycle of departmental events from concept to completion including workshops, receptions, meetings, and special programs; manage all logistics such as scheduling, venue coordination, catering, audiovisual support, travel, and day‑of operations; lead monthly departmental speaker series; provide guidance to faculty and staff on event planning best practices; and assign work to student employees who support event logistics and communications.

Website and Public Affairs Coordination

Manage and update the department website to ensure current and accurate events, news, and program information; collaborate with COLA Public Affairs to share departmental stories and align messaging with college initiatives; and gather and prepare content for web features, announcements, and other public-facing materials.

Communications and Marketing

Develop and manage departmental communications by producing a monthly newsletter; creating event‑related and development‑focused materials, including email announcements, promotional content, and digital assets; and ensuring consistent branding and messaging across all departmental platforms.

Other Duties as Assigned

Support departmental initiatives and special projects as assigned.

Required Qualifications

Experience in event planning, communications, marketing, or related administrative work.
Strong organizational skills with the ability to manage multiple projects and deadlines.
Excellent written and verbal communication skills.
Ability to work collaboratively and professionally with various stakeholders.
Experience using standard office software and willingness to learn new tools and platforms

Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience in higher education or a similarly complex organizational environment.
Familiarity with content management systems and basic design tools (e.g., Canva, Adobe Express).
Experience working with student employees or leading project teams.
Demonstrated ability to produce clear, engaging communications for varied audiences.

Salary Range

$62,500 + depending on qualifications

Working Conditions

May work around standard office conditions.
Repetitive use of a keyboard at a workstation.
Use of manual dexterity.
Climbing of stairs.

Required Materials

Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English and Spanish) [PDF]
Right to Work Poster (English) [PDF]
Right to Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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Sr. Events and Communications Coordinator