This role is ideal for someone who enjoys keeping things organized behind the scenes, communicating with people warmly and professionally, and helping systems run efficiently. You will work closely with the practice owner and play an important role in supporting both our clients and clinical team.

Pay Range: $23-$26 per hour

Key Responsibilities

Administrative & Office Support

Collaborative management of the owner’s calendar and scheduling
Monitor and respond to emails and administrative requests
Help track priorities, tasks, and follow-ups for the practice owner
Run occasional errands for the office or team needs
Track and order office supplies for both office locations
Help keep shared systems and documents organized
Support the general administrative needs of the practice

Billing & Documentation Oversight

Review billing systems to confirm insurance payments are received
Ensure copays and balances are charged correctly in SimplePractice
Identify missing payments or discrepancies and follow up as needed
Monitor therapist documentation and ensure session notes are completed

Client Communication

Answer the main office phone line and respond to client inquiries
Help prospective clients connect with the appropriate therapist
Provide a welcoming and supportive first point of contact

Team & Event Support (as needed)

Assist with the coordination of team meetings, trainings, and retreats
Help organize logistics such as supplies or lunches for team events

What We’re Looking For

The ideal candidate is:

Highly organized and detail-oriented
Proactive and dependable with strong follow-through
Friendly and professional when communicating with clients & staff
Comfortable managing multiple tasks and shifting priorities
A natural problem solver who enjoys improving systems

Preferred Experience

Administrative experience (healthcare or mental health preferred)
Familiarity with insurance billing or medical billing systems (highly preferred)
Experience with scheduling tools and digital organization systems

Technology Used

SimplePractice
Google Workspace (Docs, Sheets, Calendar)
Calendly
Excel

Schedule & Location

Part-time to start, with potential for additional hours as the practice grows
Hybrid role (schedule flexibility)
Must be able to commute to Arvada and Lakewood offices when needed

Requirements

Valid driver’s license and reliable transportation
Ability to run occasional errands for the practice
Must live within approximately 30 minutes of Arvada and Lakewood
Must be able to pass a background check

Why This Role Matters

This role helps ensure that our therapists can focus on what they do best — supporting clients. By keeping operations organized and helping clients feel welcomed from their first interaction with the practice, you play a key role in the impact we make in our community.

If you are someone who enjoys organization, meaningful work, and helping things run smoothly behind the scenes, we would love to hear from you.

Let Us Take Care Of The Hard Stuff

– Streamlined Operations: Benefit from a comprehensive medical record system that streamlines intake processes, note-taking, and billing, allowing you to focus on your clients.

Workspace Flexibility

– Comfortable Work Environment: Choose between a fully furnished office space or a HIPAA-compliant teletherapy platform that suits your style and client needs.

Pay For Work Completed

Therapists at Tribe are paid every other week, providing financial stability.

Marketing Support

– Built-in Marketing: Let us handle the marketing. We invest in expensive and intensive marketing efforts to connect you with clients and build a thriving practice.

Financial Convenience

– Covered Credit Card Fees: We cover credit card fees, ensuring you receive more of what you earn.

Supportive Community

– Team Collaboration: Join a supportive team that values collaboration and mutual success. Our community of therapists is committed to fostering a positive and inclusive workplace culture.

Professional Development

– Two to three team trainingg days per year: Stay ahead in your field with relevant and engaging quarterly trainings, chosen through team collaboration.

Work-Life Balance

– Relaxed Work Environment: Enjoy the freedom to practice in a relaxed fashion, prioritizing a healthy work-life balance.

You will decide the hours you work and schedule your sessions with clients within those hours.

Career Dedication

– Licensed Therapists Preferred: We are seeking therapists who are dedicated to their career, with a preference for licensed therapists.

– Long-Term Commitment:We put a lot of effort into supporting therapists who join our team. This translates into quality of service for our clients. Because of this, we ask that therapists commit to a minimum of two years at Tribe, fostering a stable and supportive professional relationship.

Autonomy And Collaboration

– Autonomous and Self-Starting: We value therapists who are autonomous and self-starting, taking initiative in their work.

– Willingness to Seek Guidance: While autonomy is key, we appreciate therapists who are willing to ask questions and seek guidance when needed.

Openness And Courage

– Open, Vulnerable, and Courageous: Our team embodies openness, vulnerability, and courage. We seek therapists who share these values and are ready to contribute to our courageous and supportive community.

– Great customer service skills along with a willingness to continually learn.

Building a Caseload Takes Time

If you are seeing private pay clients only, it can take around 6 months to feel like things are moving and a year to have a full caseload. If you are employed elsewhere, you can begin to work with Tribe on a part-time basis. This can give you a chance to transition, earn extra money, and build your caseload before/if you decide to make the leap to full-time with Tribe.

If you are fully licensed (LCSW, LPC, LMFT), we can get you credentialed with insurance panels to help you build up your caseload quicker!

Tech Awareness

You must be able to learn how to navigate different software programs, i.e. medical record & scheduling software. We use technology for ease of work in the long run, but there are some things to learn and set up when you start!

Embrace Your Entrepreneurial Spirit At Tribe

– At Tribe, we champion therapists with an entrepreneurial spirit, individuals eager to innovate and make a positive impact on the lives of their clients. We recognize the value of creativity and passion in the therapeutic process.

While we encourage an entrepreneurial mindset in our therapists, we want to be transparent about our hiring policies. To ensure the highest level of commitment to our clients and maintain a focused therapeutic environment, we do not hire therapists who currently own or operate their own private practice, as this may present a conflict of interest. This doesn’t mean that we won’t support you, should you decide to open your own practice someday!

Program Overview

The Counseling on a Budget Program at Tribe Mind Body Wellness offers affordable mental health services while providing supervised master’s-level interns with valuable clinical experience. Clients can select a session fee of $80, $70, or $60, and each intern also has up to 3 very low cost therapy spots for clients in need.

Location & Flexibility

Interns may request their preferred location (Arvada or Lakewood), but flexibility is encouraged to maximize referrals and clinical hours. Interns who are open to virtual sessions or working at both locations tend to reach their required hours more efficiently.

Application Requirements

To be considered for an internship or practicum placement, applicants must complete the following:

Application Submission
Background Check provided at Interns expense
Business Associate Agreement (BAA)
Proof of Liability Insurance

Marketing & Community Outreach

Interns Are Expected To Spend At Least 5 Hours Per Month On Marketing Activities To Promote Their Services And Tribe Mind Body Wellness. Suggested Activities Include

Writing blog posts for the Tribe website.
Creating social media content on Canva.
Recording 90-second videos for social media.
Sharing Tribe’s social media posts on personal pages.
Speaking on podcasts.
Attending networking groups.
Distributing flyers at coffee shops and bulletin boards.
Sharing Tribe information in community groups (churches, parenting groups, etc.).
Promoting Tribe in Facebook neighborhood groups.
Helping design marketing materials (QR code flyers, etc.).
Writing content for the Tribe newsletter.

Clinical vs. Non-Clinical Hours

Interns will provide individual therapy as part of their direct clinical experience. These sessions will be reviewed in supervision to ensure professional growth and quality client care.

If an intern requires group therapy hours, they may have the opportunity to support or observe existing groups facilitated by Tribe therapists.
If an intern wants to create their own therapy group, they must submit details (who/what/when/where/why) at least two months in advance to allow for marketing and outreach.
Interns will be expected to help promote groups to their own client caseload and help create marketing materials.

Non-Clinical Hours

Non-clinical hours are essential for professional development. Interns are expected to engage in the following activities:

Reading & Research
- Stay current with therapeutic approaches and evidence-based practices.
Writing Treatment Plans & Progress Notes
- Maintain detailed and ethical documentation for client care.
Consulting with Colleagues
- Engage in peer discussions, case consultations, and supervision.
Supervision (Individual & Triad/Group)
- Attend scheduled supervision sessions for feedback and professional growth.
Assisting with Groups & Workshops
- Support Tribe-hosted events, gaining experience in diverse therapy settings.
Attending Tribe Events
- Participate in community outreach to enhance Tribe’s presence.
Referral Tracking & Dashboard Maintenance
- Help track client referrals and sources for program improvement.

Internship Commitment

We only accept applicants who can commit to both a practicum and internship. Applications will be reviewed to determine if we can accommodate the candidate’s individual needs and program requirements.

Ready to apply? Submit your application today!

Offices

1075 S Yukon St Suite 220, Lakewood, CO 80226

12500 W 58th Ave Suite 213, Arvada, CO 80002

Opening Hours

Monday – Friday

Hours vary by therapist.

Phone: (303) 970-9744

Email: hello@TribeMindBody.com

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