Job Posting Details

Payroll Title: Events Specialist 2 | Event & Parent Services Coordinator

Job Code: 6291

Job Open Date: 5/2/23

Application Review Begins: 5/17/23

Department Code (Name): EAOP - Early Academic Outreach Program

Percentage of Time: 100%

Union Code (Name): 99 - Non-Represented (PPSM)

Employee Class (Appointment Type): 2 - Staff: Career

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS - Professional & Support Staff

Salary Grade: Grade 19

Hiring/Budgeted Salary or Hourly Range: $26.39 - $29.02/hr

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $26.39 - $29.02/hr.

Full Salary Range: $26.39-$44.78/hr.

Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.

Work Location: Chicano Students Center - 201

Working Days and Hours: Monday-Friday, 8am-5pm

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement if applicable: N/A

Special Instructions

For full consideration, please include a resume and a cover letter as part of your application.

Department Profile

The Early Academic Outreach Program at UCSB provides students, their families, and communities with the resources and services necessary to increase A-G eligibility rates, university and financial aid applications, and enrollment into post-secondary education.

EAOP is seeking professionals who are committed to assisting high-achieving and high-potential, first-generation, and low-income students become academically prepared and have options to successfully matriculate into any of the systems of higher education in California including the University of California and California State University systems.

EAOP achieves this through the collaborative efforts of College Site Coordinators and Academic Services Coordinators in providing college knowledge and academic enrichment services to 9th-12th grade students and intensive academic advising to enrolled EAOP students.

EAOP is committed to supporting students' educational success by providing them and their families with excellent participant-centered services through the high professional standards of EAOP committed staff.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary Of Job Duties

The Early Academic Outreach Program (EAOP) develops collaborative partnerships with schools and districts in the counties of Ventura, Kern, and Santa Barbara that are designed to increase A-G completion rates by students from communities with low college going rates. The primary mission of EAOP is to provide services, activities, and programs that will encourage academic achievement and competitive eligibility for the UC and CSU systems. Under the general direction of the EAOP [Director or Associate/Assistant Directors] oversees and coordinates the effective delivery of EAOP UCSB's large and mid-scale events and EAOP's parent services model. These events include but may not be limited to the Education Leadership and Careers Conference (ELCC), EAOP's Family Conference, UC Success Nights, Academic Recognitions, Parent University sessions among others. The coordinator is also responsible for the development of marketing and recruitment materials for events and programs as well as a parent centric curriculum for delivery across EAOP service schools and districts.

Required Qualifications

Bachelor's Degree in related area and / or equivalent experience / training
Creating presentation materials in Spanish & English
Experience in event coordination

Preferred Qualifications

Effective utilization of social media platforms for informational and recruitment purposes
Experience advising and supporting educationally disadvantaged and academically at-promise students regarding postsecondary opportunities and careers
Experience working with parent programs, services, or models that promote access to educational related resources and services

Special Conditions of Employment

Mandated reporting requirements of Child Abuse
Maintain a valid CA driver’s license, a clean DMV record and enrollment in the DMV Employer Pull-Notice Program
Satisfactory conviction history background check
UCSB is a Tobacco-Free environment

Job Functions/Percentage of Time/Duties

Event Coordination - 30%
- Develop and coordinate annual services, events, conferences, institutes, campus tours, and summer programs specifically for EAOP students, parents, and school-wide stakeholders at UCSB and throughout the EAOP service areas of Santa Barbara, Ventura, and Kern counties. Lead and assist with the coordination, promotion, and implementation of large-scale events. Collect, analyze, maintain a parent database and evaluate program effectiveness utilizing outcome assessment methods.
- On campus events include the Education, Leadership, and Careers Conference (ELCC), EAOP programming during UCSB’s Open House, EAOP Parent Conferences. Supports other EAOP campus partners as needed. Year-round school site events including but not limited to UC Success Night, A-G on-track academic recognitions, parent university and FAFSA application and information services among others.
Parent Services & Curriculum Coordination - 30%
- Research, develop and implement a comprehensive direct parent services model and communication strategies on how to support the academic success of their students including the importance of A-G on-track eligibility, other admissions requirements, and financial aid.
- Develop specific initiatives targeting families of elementary, middle, and high school students in Santa Barbara, Ventura, and Kern Counties. Work with EAOP Team in designing, creating, coordinating and facilitating parent centered services utilizing interactive instructional methods about the benefits of academic achievement and higher education participation.
- Provide leadership for family-centered work within the program including planning for parent workshops and leadership development such as Parent University and EAOP Parent Conferences.
- Conduct and coordinate presentations in English and Spanish at Parent Nights, Back-to-School Nights, and at meetings of relevant parent organizations and agencies at targeted schools. For example, school site and district Emergent Multilingual Advisory Committees (EMLAC & DEMLAC) as well as Parent Teacher Student Association (PTSA) and other school or community-based parent organizations.
- Collaborate with other pre-college programs (MESA, DCAC, Puente, Upward Bound, CAL-SOAP, REACH, AVID and district family engagement units) on outreach activities, events, and the coordination of resources and services for parents.
Communication Development & Coordination - 20%
- Researches, designs, and produces EAOP related literature and communication pieces, including but not limited to social media posts, brochures, newsletters, invitations, flyers, agendas, outcome reports, etc. related to EAOP events and programs as well as parent services and family engagement.
- Utilizes various software programs for the development of programming materials and multimedia presentations, workshops, and department updates.
- Works with EAOP leadership team to develop stakeholder communication strategies and annual service calendars to support program reporting.
- Responsible for reviewing, proofing, and seeking final approval from EAOP’s Director for publishing all materials before they are distributed to the public in printed or electronic formats. This includes the development and maintenance of templates for communicating with EAOP enrolled students and parents utilizing multiple modes of publication and information delivery.
- Creates and maintains an annual production schedule for all EAOP publications including social media and EMMA email communications.
- Maintains stringent quality control publication standards and must have a general understanding of the EAOP’s, the University’s, and Student Affairs Division design standards. Publications include but are not limited to various formats such as website, social media posts, electronic newsletters, postcards, and brochures.
- Research and develop “parent-friendly” publications, marketing materials, and social media resources to assist parents in understanding California’s higher education systems and the importance of taking an active role in their children’s educational preparation and advocacy.
- Work in collaboration with EAOP team to produce and distribute English and Spanish newsletter for parents, students, and stakeholders throughout the EAO service area.
Resource Acquisition & Budget - 10%
- Responsible for creating and acquiring approval from director for programming budgets specific to EAOP on and off campus events.
- Work with program managers to facilitate the development of event and programming budgets and track expenditures according to policy requirements.
- Establishes and maintains productive and informed working relations with vendors and printers. Assures the quality and timely delivery of all printed materials.
- Manages the inventory of publications, materials, promotional supplies to ensure timely reordering and appropriate numbers of materials and supplies for EAOP hosted tours, programs, services, events, and annual activities.
Evaluation & Data Collection - 10%
- Monitors and tracks, along with EAOP College Site Coordinators, parent’s and guardian’s participation in EAOP’s programming.
- Create and establish a process for collecting qualitative and quantitative data as well as evaluating the effectiveness of the services provided. Utilize this information to prepare formal reports for stakeholders.
- Work with supervisor to provide schools with data that provides a preliminary analysis, facilitates feedback, and that is informative, and highlights associated outcomes related to annual services and programming.
- Responsible for participation outcomes of all coordinated events.

Vaccinations Programs – Including SARS-COV-2 (COVID-19)

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs – With Interim Amendments. As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For More Information, Please Visit

UC Santa Barbara COVID-19 Information https://www.ucsb.edu/COVID-19-information
University of California Policy on Vaccinations – With Interim Amendments https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy
August 5, 2021 California Department of Public Health (CDPH) Order (Heath Care Worker Vaccine Requirement) https://www.cdph.ca.gov/Programs/CID/DCDC/Pages/COVID-19/Order-of-the-State-Public-Health-Officer-Health-Care-Worker-Vaccine-Requirement.aspx
Covered Individuals: A Covered Individual includes anyone designated as Personnel, Students, or Trainees under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement

UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law .

Reasonable Accommodations

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