Special Instructions to Applicants

For applicants: Cover letter is required for consideration.

Department Summary

UCLA Mail, Document & Distribution Services (MDDS), a division of UCLA under the Office of the Vice Chancellor & Chief Financial Officer, is a premier on-campus service center offering comprehensive solutions for document services, digital scanning, mail, messenger, shipping/receiving, and compressed gas cylinder services. With a dedicated team, MDDS supports the University of California’s mission of teaching, research, and public service by delivering high-quality, cost-effective services. MDDS provides innovative campus wide solutions to complex financial and business matters, maximizing value to the University community.

Position Summary

Under general direction of the Manager of Mail Services or the Director of Mail Services, the Mail Processor is assigned mail processing duties on a daily basis that are completed according to internal guidelines and procedures. US Postal Service (USPS) rates and regulations, mail processing procedures, and University policy and procedure #310 must be understood and applied. The ability to handle changing priorities is essential and the incumbent must be able to effectively communicate with a diverse population including co-workers, supervisors, campus departments, and customers. The incumbent will collect, sort, process, and distribute internal and US Mail such as First Class, Registered, Express, stamped mail, and intra-campus correspondence. Other duties include the operation of University mail processing equipment and systems, general housekeeping, some telephone and public contact, and one or more unspecified mail processing assignments.

Salary & Compensation

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

Ability to type with accuracy and moderate speed to input data into mail processing and billing systems. (Required)
Skill in reading and understanding documents written in standard English text such as departmental policy and procedure guidelines. (Required)
Demonstrated knowledge of USPS rates and regulations and their application to mailable items. (Required)
Ability to establish and maintain cooperative working relationships with co-workers, departmental (staff) personnel and other employees. (Required)
Ability to perform tasks accurately in a timely manner and under frequent changes in priorities and deadlines. (Required)
Ability to perform frequent walking, standing, bending, stooping; to lift, lower, and carry mail weighing up to 50 pounds; and to grip, lift, push, and pull mail gurneys and cages over various obstacles (curbs, steps, ramps). (Required)
Ability to understand USPS postal terminology and account numbers on mail items to determine proper and accurate mail processing. (Required)
Skill in basic math to do simple arithmetic computations to assist in preparing mail, volume data, vehicle mileage, and selling postal products and services. (Required)
Ability to listen to, understand, and follow through on both oral and written requests and assignments. (Required)
Ability to operate a cash register, handle cash, and provide accurate change in order to sell USPS mail products and services, such as stamps, money orders, and Registered, Certified, Insured, and Express Mail. (Required)
Knowledge of UCLA campus, departments, and Medical Center. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

Two years of experience in the handling of campus and U.S. mail, including a working knowledge of postal regulations and postal rates. (Required)
Must possess, upon hire, and maintain a valid CA noncommercial Class C License in accordance with the California (CA) Department of Motor Vehicles. (Required)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
Driving Record: The position is subject to the California DMV "Pull Notice System" and continued employment is contingent upon proof of a satisfactory driving record.

Schedule

Monday - Friday, 6:00 a.m. to 3:00 p.m. and/or variable based on operational needs.

Union/Policy Covered

SX-Service

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Mail%20Processor%20(MI-DPT321500-JC004823-PD168591)

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