H_GIPD Core Admin

Full Time

73727BR

Job Summary

The MEI Program Assistant is a member of the MEI Operations Team who provides programmatic and administrative support to the MEI Team and its activities in the US, Europe, Latin America, Africa and Asia. Responsibilities will include: setting up amount based purchase orders, vendor agreements and individual consultant agreements; monitoring, tracking, and reviewing invoices; assisting with onboarding and offboarding team members; managing procurement for the team; coordinating team meetings; booking complex international travel as necessary; processing travel advances and expense reimbursements as necessary; leading logistical arrangements for MEI local and international meetings and events. The MEI Program Assistant will also provide communications support including: developing and updating content for MEI’s website and newsletter, tracking publications, strengthening MEI’s knowledge management practices, developing, editing, and/or formatting slide decks, templates, graphs, social media assets, and other materials. The MEI team, comprised of approximately 40 faculty and staff operates at a very fast pace, with multiple simultaneous projects occurring at all times and in many countries. The MEI Program Assistant must therefore be incredibly well-organized and bring excellent time management, prioritization, creative and independent problem-solving and critical thinking skills, along with a “can do” attitude and an ability to work independently and autonomously, as well as within a team. . S/he/they must be able to work in a fast-paced work environment, take initiative to problem-solve prior to escalation, be flexible and able to adjust to new projects and priorities as they arise. This is a full time, fully grant-funded 12-month contract position with the possibility of extension based on performance and receipt of funding, reporting to the MEI Operations Program Manager.

The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (ucop.edu)

Please note: The compensation ranges listed online for roles not covered by a bargaining unit agreement are very wide, however a job offer will typically fall in the range of 80% - 120% of the established mid-point. An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Malaria Elimination Initiative (MEI) believes ending malaria is possible within a generation. Since 2007, our team of experts has been working alongside malaria endemic countries to revolutionize malaria policy and practice. We generate evidence through operational research, strengthen financing and sustainability, and develop and roll out tools and approaches to help countries accelerate progress towards malaria elimination. The MEI’s solutions are innovative, practical, and tailored for optimal impact. Our goal? To end malaria once and for all – improving the lives of millions of people across the world.

The MEI is comprised of an expert, multidisciplinary team of approximately 40 faculty and staff. Over the last thirteen years, the MEI has developed strong relationships with many national programs, regional malaria networks, global health leaders, and other leading malaria research institutions. Our team is based at one of the world’s leading health and medical research institutions, the University of California, San Francisco, with field sites in Lao PDR and Namibia and activities in more than 21 countries. The Institute for Global Health Sciences, the UCSF department in which the MEI resides, also has satellite offices in Kenya, Mozambique, Tanzania, and Uganda, with plans for expansion in South Africa. Additionally, UCSF has more than 600 investigators working in over 190 countries, on projects spanning the fields of policy, epidemiology, behavioral science, diagnostics and drug development, clinical trials and bench science.

The MEI works at the sub-national, national, regional, and global levels, and provides in-depth support throughout Asia Pacific and southern Africa, as well as selected countries in the Caribbean and Latin America. The MEI has a proven track record of developing evidence-based solutions through productive partnerships.

Going forward, the MEI is committed to the evolution of a network model, whereby localized partner organizations, regional consultants, and research institutions have the capacity to implement much of the MEI’s work. The MEI is working towards the development of a network of collaborating institutions, evolving from its current model of a California-based team with a few satellite offices.

UCSF Institute for Global Health Sciences (IGHS) is dedicated to improving health and reducing the burden of disease in the world’s most vulnerable populations. It integrates UCSF expertise in all of the health, social, and biological sciences, and focuses that expertise on pressing issues in global health. IGHS works with partners in countries throughout the world to achieve these aims. IGHS seeks to improve health worldwide, especially in developing countries, through research that informs policy.

IGHS is committed to ensuring a diverse, equitable and inclusive work environment as we work towards becoming an anti-racist organization. We strongly encourage applicants from diverse backgrounds. Please see our statement on anti-racism here: https://globalhealthsciences.ucsf.edu/about-us/diversity-equity-and-inclusion/statement-structural-racism

Required Qualifications

Bachelor's degree in related area and / or equivalent experience / training.
Minimum of 1 year work experience in a similar setting/role
Working knowledge of common organization-specific and other computer application programs.
Excellent communication and interpersonal skills to communicate effectively and efficiently with all levels of staff, both verbally and in writing.
Exceptional organizational skills and ability to multi-task and prioritize within competing timeframes.
Ability to use discretion and maintain confidentiality.
Ability to use sound judgment in responding to issues and concerns, including an ability to problem-solve independently prior to escalation.
Ability to work in fast-paced, flexible and ambiguous conditions, handle multiple tasks and details simultaneously, and exercise sound timely judgment and take relevant responsible action as required; ability to get up to speed quickly and meet deadlines with limited supervision.
Strong problem solving skills; creativity in developing solutions in response to new and evolving situations; significant attention to detail.
Ability to work independently and with a team; ability to establish relationships with a wide range of vendors and staff from diverse cultures/nationalities, as well as across complex organizations.
Ability to obtain and use stable and consistent internet connection to perform remote work.
Ability to travel periodically, both domestically and to developing countries for a week at a time to attend meetings or help gather data.

Preferred Qualifications

Strong writing and editing skills, with an emphasis on writing for wide audiences, and distilling and clearly communicating complex information.
Basic knowledge of social media, web-based communications tools, and/or content-management systems a plus

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

004263 ADMIN OFCR 2 CX

Job Category

Administrative Support

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Limited Appt

Percentage

100%

Location

Flexible (combination of onsite and remote work), Various Work Sites

Shift

Variable

Shift Length

8 Hours

University of California, San Francisco

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