Position Details

Position Information

Position Title Recruiter (Admissions-Higher Education)

UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Recruiter is responsible for recruitment and admissions counseling functions for all academic programs at the University of the Incarnate Word School of Osteopathic Medicine ( UIWSOM ). This position will attend and represent UIWSOM at externally sponsored recruitment events throughout the country, providing information on UIWSOM programs to prospective students and other external audiences including health career counselors, academic and professional advisors, undergraduate faculty, high school guidance counselors, parents, and the public. The Recruiter reports to the Director of Admissions and Recruitment.

Benefits

UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program ( EAP ), wellness programs, employee discount program, Public Service Loan Forgiveness ( PSLF ) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.

Job Duties

Job Duty Name Essential Duties

Description Of Job Duties

Recruit students to UIWSOM programs to include:
- Doctor of Osteopathic Medicine
- Master of Biomedical Sciences
- Master of Public Health
- Direct Admission Program
Assist and support the Director in planning and executing the recruitment strategy; participate in meetings to discuss strategies for meeting recruitment goals.
Help disseminate university information on programs, cycles, admissions requirements, and other related issues as needed to meet goals.
Regularly travel to assigned areas within the United States to recruit prospective students and build relationships with health professions advisors (average of 40%-75% during specific times of the year).
With guidance of the Director, manage admissions recruiting territory as assigned to include tracking new recruitment opportunities within the assigned regions; maintain written and verbal correspondence with event organizers.
Identify and develop partnerships, recruitment opportunities, and organizations within community colleges and university groups with whom to promote UIWSOM .
Build and maintain strong relationships with pipeline universities, high schools, professors, clubs/organizations, candidates, and advisors.
Respond to admissions inquiries in a timely and personalized manner; track students and partner communications and enrollment results in an accurate and timely manner in CRM AMP .
Regularly counsels candidates during application preparation and throughout the admissions process; continues communication with prospective students including review of academic eligibility and routinely has difficult conversations with candidates who do not meet admissions criteria.
Assist in the planning and execution of programs, including summer discovery programs, direct admission, and other medical school preparation programs.
Represent UIWSOM and its programs to prospective students; present group presentations, speaking engagements, such as admission counselor panels, and workshops at university fairs and consortiums.
Assist in the coordination of interview days and provide direction to candidates.
Under the direction of the Director of Admissions and Associate Dean, markets all academic programs within UIWSOM using electronic media and web-based initiatives (i.e., web pages, e-marketing, applicant e-newsletter, social media, and podcasting) and maintains detailed records on click rates and other analytics to measure effectiveness.
Upon approval from the Director or Assistant Dean, maintain all social media sites with daily posts and appropriate content; develop and execute the department’s social media annual plan.
Support the university and AMP phone/texting platforms and create monthly podcasts and daily/weekly graphics for all recruitment events.
Assist the Assistant Dean and Director in the maintenance and development of UIWSOM Admissions web pages and independently update the site in coordination with the Office of Digital Strategy and Marketing to ensure correct data is posted.
Assist the Director and Assistant Dean with the creation, review, and update of marketing and admissions materials to include print materials (i.e., brochures, information packets, flyers, view books, giveaways, etc.) using creative software, such as Canva, and collaborate with multiple vendors.
Assist with the coordination of professional photoshoots on and off campus.
Perform all other duties as assigned.

Qualifications

Knowledge Skills and Abilities

Strong communication skills, verbal, written, and interpersonal.
Excellent social media skills including content curation, creativity, and data analysis.
Knowledge of current trends in the use of social media to recruit, with an emphasis on the use of electronic media, social networking, and web-based marketing.
Strong editing skills to ensure all marketing materials meet the highest standards.
Strong ability to work with confidential material with attention to detail.
Strong ability to effectively manage multiple priorities in a fast-paced environment.
Ability to effectively work independently and in a team-based environment.
Strong time management, analytical, and organizational skills.
Ability to confidently travel independently for extended periods, often in the evening or early morning, depending on travel requirements.
Ability to work effectively with individuals from diverse communities and cultures.
Employees shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA .

Required Education

Bachelor’s Degree.

Required Work Experience

Two (2) years of related professional work experience in recruitment for higher education admissions or other relevant areas such as counseling, marketing, communications, or business.

Preferred Qualifications

Master’s degree.
Two (2) years of relevant experience in a health professional school.
Experience with Banner and a Centralized Application Service ( CAS ).

Required Certifications, Licenses Or Registrations

Must have a valid current driver’s license, REAL ID compliant as required for airline travel and the ability to be insured through UIW’s vehicle insurance carrier.
Must be at least 21 years of age.

Work Hours

Regular work hours are 8am to 5pm, Monday through Friday. Evening and weekend work and travel will be required to meet departmental needs.
Occasional travel 40% – 75% at specified times throughout the year.

Physical Demands

Lifting and/or pulling materials up to 50 pounds of recruiting supplies.

Posting Details

Posting Details

Posting Number AS2139PO

Number of Vacancies 1

Job Type Full Time

Job Category Administrator (exempt)

Desired Start Date 06/02/2025

Position End Date (if temporary)

Reports to Director of Admissions and Recruitment

Salary $43,000 Annualized

Open Date 04/25/2025

Close Date

Open Until Filled Yes

Special Instructions to Applicant

EOE

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Title IX

This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.

University of the Incarnate Word

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