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Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Communications Manager

Job Summary:

The Communications Manager will report to the Vice Provost for Faculty and Staff Affairs and serve as a key member of the Faculty & Staff Affairs (FSA) team. This position will lead the development and implementation of a comprehensive communications strategy that strengthens how faculty, academic staff, and campus partners understand, access, and engage with FSA programs, services, policies, and initiatives.

This role requires a talented, all-around communications professional who can think strategically, write clearly, manage complex communications projects, execute routine and day-to-day writing or digital tasks, and translate detailed institutional information into accessible, audience-centered messaging. The successful candidate will help FSA tell the story of its work, engage in effective two-way communications with faculty and academic staff throughout the career lifecycle, and support a consistent, high-quality communications presence.

Key Job Responsibilities:

Plans, writes, and edits content for various internal and external stakeholders
Develops, implements, and delivers communication materials through various mediums to designated audiences
Manages the day-to-day operational unit plans to align with strategic initiatives and to meet established objectives
Identifies, proposes, and implements new or revised unit operational policies and procedures
Plans and directs unit programs and/or projects to ensure adherence to deadlines and budgets

Department:

Office of the Provost - Faculty & Staff Affairs

The Faculty & Staff Affairs (FSA) team is part of the broader Office of the Provost, which provides the guiding vision and framework for UW-Madison's academic leadership and administrative management.

FSA is the central service and support hub for advancing the capacity and effectiveness of the academic workforce at UW-Madison. FSA focuses specifically on serving the faculty and academic staff who drive the University’s core missions of basic and translational research, classroom and mentor teaching, and outreach and community engagement.

FSA engages in collaborative partnerships with administrative, academic, and governance stakeholders across the institution. Within this robust ecosystem, FSA provides specialized leadership in academic career lifecycle engagement, high-impact talent development programs, and cultural initiatives essential to the University’s mission. Our work drives strategic investments to maximize the success, professional growth, and belonging of our faculty and academic staff.

Compensation:

The expected salary range for this position is $85,000 to $105,000. Actual pay will depend on the selected candidate's qualifications.

This position is eligible for a comprehensive benefits package, including generous paid-time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. Review the benefits summary for more information.

Work Type/Location:

This is an ongoing position. This position may be appointed between 60% and 100% time, depending on candidate availability, unit needs, and available resources.

This is a hybrid position, with a preference for 2-3 days on-site and 1-2 days of remote work per week. Expectations regarding on-site vs. remote work are negotiable.

Required Qualifications:

Professional experience planning, writing, editing, and delivering communications for organizational audiences.
Experience developing communication materials across multiple formats or channels, such as websites, newsletters, presentations, executive messages, announcements, reports, briefing materials, digital content, or print materials.
Experience managing communications projects, including setting timelines, coordinating contributors, tracking deliverables, and meeting deadlines.
Demonstrated ability to translate complex, detailed, or technical information into clear, accurate, audience-centered communications.
Strong writing and editing skills, with careful attention to accuracy, tone, audience, accessibility, and consistency.
Ability to develop communications that support institutional, divisional, or unit goals.
Ability to work both independently and collaboratively with colleagues, leaders, subject matter experts, and communications partners.
Ability to manage multiple priorities, exercise sound judgment, and adapt communication approaches as needs change.
Experience using tools such as WordPress, Adobe Creative Cloud, Microsoft 365, email marketing platforms, or related communications platforms.

Preferred Qualifications:

Experience developing and implementing communications plans for programs, initiatives, policy updates, organizational changes, or strategic priorities.
Experience with website content strategy, redesign, governance, accessibility, or ongoing web content management.
Experience creating stories or messages that demonstrate the impact of programs, services, initiatives, or institutional priorities.
Familiarity with higher education, public institutions, shared governance, faculty affairs, academic staff affairs, human resources, or academic workplace issues.
Experience coordinating communications projects with vendors, communications partners, distributed teams, or project-based support.

Education:

Bachelor's Degree Or Equivalent Professional Experience Required

How to Apply:

To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area.

Cover Letter
Resume

Contact Information:

Kory Breuer, HR Manager, kory.breuer@wisc.edu

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

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Communications Manager