Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Office of Sponsored Programs

Job Summary:

A Grants Manager (GM) is part of the Office of Sponsored Programs-Pre-Award Shared Resource Service delivery team (OSP-SRS) whose mission is to provide the best possible customer service to the VUMC research community for frontline proposal and selected award management activities. Working in a high-volume, deadline driven, fast-paced, and dynamic team environment, the OSP-SRS is a group of professionals comprised of three teams, each structured with expertise focused in achieving departmental goals by providing services and support to an assigned portfolio with duties of a complex and confidential nature.

Hours: Monday - Friday, 8:00am - 5:00pm CST.

Preferred Skills and Experience:

Experience in research administration, including pre-award grants management within an academic or research setting
3+ years of experience preparing, coordinating, and submitting grant proposals to external sponsors
Strong written communication skills, with the ability to draft and edit proposal materials, budget justifications, and reports
Experience developing grant budgets and monitoring sponsored project spending for compliance and accuracy
Exceptional attention to detail and ability to ensure completeness, accuracy, and adherence to sponsor and institutional requirements
Strong work ethic with the ability to manage multiple deadlines and priorities in a high-volume environment
Excellent interpersonal, communication, and collaboration skills; ability to work effectively as part of a team
Proven ability to serve as a knowledgeable and responsive resource for faculty, providing high-touch support throughout the grant lifecycle
Comfort working in a multifaceted central office environment, interfacing with departments, faculty, and institutional stakeholders across the organization

Key Responsibilities:

Monitor and understand funding mechanisms to assist PIs in determining requirements, deadlines, and time management for responses to PAs/RFAs or general application submissions in a proactive manner
Coordinate multiple applications under absolute deadlines
Prepare proposals within parameters of sponsored research guidelines. Oversee and communicate submission process; resolve issues relating to proposal preparation and submittal of grant and contract activity
In collaboration with PI, develop, prepare, revise, and finalize project budgets, and assist with budget justifications
Serve as a collaborative, professional liaison and active partner between PI, research groups, and other departmental staff related to grant or contract submissions
Assemble documents in required electronic formats within application tools prior to submission
Assist PI with electronic submission process
Prepare other support and various ancillary data/documentation as required throughout the grant life cycle
Responsible for processing annual progress reports (RPPR’s) for review through the necessary channels for central office review and submission (NIH Commons, Coeus, PEER)
In collaboration with PI, following the terms and conditions, monitor and identify the need and take immediate action to process any required prior approval documentation through the appropriate teams/channels for review and submission to the sponsoring agency
Keep abreast of new/updated internal/external policies, procedures, deadlines, and timeframes by working closely with central administrative offices. Communicates such updates to faculty and research staff
Attend educational training offered by the Office of Sponsored Programs, Learning and Development, as well as reading online/published materials (i.e.: NCURA newsletter, NIH online updates)
Advise on issues requiring specific grant administration expertise
Serve as a frontline resource on subject area to principal investigator and research staff

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.

Core Capabilities :

Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

3 years

Education:

Bachelor's

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.

Vanderbilt University Medical Center

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