JOB SUMMARY

We are seeking a Senior Human Resources Coordinator who will assist members of the Human Resources team with functions relating to Recruitment, Onboarding, Orientation, and general administrative support. Serves as one of the Human Resources contacts for employees who call, email, or visit the department with questions. Responds courteously, forwards complex issues to HR team members. This role will be based in our headquarters located in our Marlborough office reporting to the Director, Global Human Resources. This position is on site for 5 days during the training period, then may go hybrid to 4 days in/1 day offsite.

ESSENTIAL JOB FUNCTIONS

1. Recruitment

a. Lead and execute all interview paperwork coordination, both locally and in other offices, working directly with Recruiters, Hiring Managers, Interview Team and candidates for a seamless experience

b. Independently orchestrate and manage all aspects of the interview process including interview schedule creation and delivery to both internal team and external candidates; confirmation to both team and candidates; candidate travel and other logistics as required

c. Work with candidates for expense reimbursement if needed

d. Manage candidate experience, ensuring candidate has a positive first impression of our company and assist candidate when necessary.

e. Manage calendars and availability of candidates, hiring managers, interview team and Recruiter

f. Generates offer letters and other new hire paperwork and sends to candidate

g. Conducts drug screens and background checks

h. Performs employment verifications as needed

i. Coordinate and provide support for college recruitment, including attending events when needed

j. Ensure job descriptions are in proper format and post jobs to internal and external job boards

k. Perform duties consistent with company AA/EEO goals and policies

l. Surveillance of Glassdoor Reviews

m. Other Recruitment projects as needed

2. Onboarding

a. Responsible for the on-boarding process upon the candidate being hired, ensuring all the necessary paperwork is completed, and requirements are met per the location, including I-9’s, E-Verify, policies, benefit elections etc.

b. Assist Receptionist/Office Assistant as needed to mail welcome cards to new hires, prepare cubicle name tag, provide new hire supplies

c. Lead Bi-weekly Orientation

d. Facilitates the onboarding of temporary agency staff, including compiling, reviewing and collecting company policies/documents

e. Schedule Calendar Invites, New Hire Photos

f. Update New Hire Tracker

3. General Human Resources Administrative Support

a. Maintain and Email HR Responsibility Spreadsheet Monthly

b. Monitor the HR Email Inbox, daily

c. Employee communications and presentations, including implementation of changes

d. Assist with paperwork for internal changes, such as Promotion Letters, Change in Status Forms, and other employment documentation

e. Assist HR team with uploading employee documents into HRIS

f. Assist with HR audits

g. Identifies and recommends improvements in efficiency of HRIS and generating efficiencies in HR Processes.

h. Performs administrative assistance of routine functions of confidential nature such as composing and editing correspondence, reports, contracts, filing, spreadsheets and organizational charts, updating policies, coordinating separations, assist with preparing and coordinating presentations.

i. Maintains working knowledge of Human Resources policies and procedures; effectively communicates as appropriate.

j. May assist Vice President of HR with preparing for the Annual Org Review, Quarterly Business Review Meetings, Quarterly All Hands Meetings, Monthly Manager Meetings and Weekly Executive Management Meetings

k. Ability to run Business Intelligence reports from UKG - HRIS

l. Create Core Value Award slides for Quarterly All Hands meetings

m. Create Monthly HR Newsletter

4. Off-Boarding (Back-Up)

a. May assist with preparation of termination paperwork

b. May input data for payroll processing

QUALIFICATIONS

EDUCATION:

Bachelor’s degree program majoring in Human Resource Management, Business Management, or related area of study preferred; Or 5 plus years work experience in related field, such as Administrative/Human Resources support functions.

REQUIRED EXPERIENCE:

1. 3-5 years previous experience working in a high-volume corporate office environment.

2. Proficiency in computer programs, specifically Microsoft Office (Word, PowerPoint, and Excel).

3. Possess understanding of Human Resources practices

4. Ability to express ideas clearly, both in written and oral communication

5. Excellent attention to detail

PREFERRED EXPERIENCE (Not Required):

1. Database experience preferred

2. HRIS experience is a plus

3. UKG experience is a plus

4. High Tech/Engineering/Manufacturing Environment experience preferred

KNOWLEDGE, SKILLS & ABILITIES:

1. Ability to effectively prioritize tasks and manage time, juggling multiple deadlines

2. Strong critical thinking skills – i.e., demonstrated ability to think on your feet and best utilize resources to find solutions

3. Ability to work as part of a team, as well as independently

4. Must be flexible and adaptable with the capacity to manage multiple tasks as once

5. Must have a professional demeanor while interacting with all levels of the company

6. Ability to express ideas clearly, both in written and oral communication

7. Excellent organizational skills and follow-through

Effective first day of employment: Health insurance, dental insurance, vision insurance, HSA, FSA, Life and AD&D insurance, holiday pay.

Additional benefits offered: Vacation time, sick/personal time, STD, LTD, jury duty, bereavement, military leave, volunteer time off, 401(K), ESPP, education assistance, student loan repayment plan, fitness reward, referral bonus, employee assistance program, travel accident insurance, on-site cafeteria, gym and parking, pet insurance.

VCourt Recruitment Partners

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Senior Human Resources Coordinator