Position Summary

The Office Manager is responsible for overseeing the daily operations of the workplace environment while supporting employee experience, internal communications, facility readiness, company events, executive leadership, and marketing.

This role ensures the organization operates smoothly and efficiently as the company scales. The ideal candidate is proactive, highly organized, detail-oriented, and thrives in a fast-paced, growth-oriented environment.

Key Responsibilities

Office Operations & Administration
- Manage day-to-day office operations to ensure a professional, organized, and efficient environment
- Maintain office calendar including company-wide meetings, leadership meetings, events, and key deadlines
- Coordinate conference room scheduling and office space utilization
- Oversee office vendors and service providers
- Order and manage office supplies and equipment
- Ensure office organization, cleanliness, and functionality
- Track and manage office-related budgets and expenses
- Maintain company travel schedule
Employee Onboarding & Administrative Support
- Support new hire onboarding and logistics
- Coordinate workspace setup, systems access, badges, and equipment
- Partner with hiring managers to ensure smooth first-day experience
- Maintain onboarding documentation and processes for scalability
- Support offboarding logistics as needed
Internal Communications
- Develop and distribute monthly company newsletter
- Coordinate and prepare materials for Town Halls meetings
- Draft and distribute company-wide announcements
- Support leadership with presentation formatting and communications preparation
- Maintain consistent internal communication cadence
Event Management & Culture Initiatives
- Plan and coordinate company events (holiday parties, offsites, celebrations)
- Organize Lunch & Learns (LnLs), including scheduling, catering, and materials
- Coordinate philanthropic initiatives and volunteer events
- Support culture-building and employee engagement initiatives
- Manage event budgets and vendor coordination
Administrative & Special Projects Support
- Provide administrative support to executive leadership as needed
- Track action items from key meetings when requested
- Support cross-functional coordination on internal initiatives
- Lead or support special projects as assigned
Marketing Support
- Assist with coordination of trade shows and industry event logistics
- Support marketing material inventory (brochures, signage, promotional items)
- Coordinate logistics for customer events
- Maintenance of brand assets including business cards, letterhead, digital presentation materials, brand files, photos, etc.
New Facility Setup & Expansion Support
- Assist with new office or facility setup, expansion, or relocation efforts
- Coordinate vendors for furniture, IT setup, utilities, security, and signage
- Support workspace layout planning and logistics coordination
- Ensure readiness for employee move-in (workstations, access, supplies, communication)
- Track setup timelines and coordinate cross-functional stakeholders

Qualifications & Skills:

48+ years of experience in workplace management, office operations, or operational coordination
Strong organizational and time management skills
Excellent written and verbal communication skills
Experience coordinating events and cross-functional initiatives
Ability to manage multiple priorities in a fast-paced environment
Proficiency in Microsoft Office and collaboration tools

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