Remote, Nationwide - Seeking Program Coordinator, Education

Everybody Has A Role To Play In Transforming Healthcare

At Vituity you are part of a larger team that is driven by our purpose to improve lives. We are dedicated to transforming healthcare through our culture by working together to tackle healthcare's most pressing challenges from the inside.

Join the Vituity Team. At Vituity we've cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call "culture of brilliance." Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.

Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you.

The Opportunity

Participate in and help coordinate education programs, committees, and live events to ensure a positive end user experience such as scheduling, taking notes, tracking attendance, managing action items, ordering catering, facilitating room set up, troubleshooting issues, overseeing technical support, and creating event materials. Example programs include Clinical Education Committee meetings, CME workshops and webinars, Professional Development, and Leadership Development programs.
Coordinate onboarding processes such as orientation scheduling, facilitating live virtual orientation meetings, Buddy Program matching, and new hire welcome package ordering.
Coordinate internship program Educational Sessions scheduling and facilitation.
Serve as a key program contact for established programs and identify ways to increase engagement. May present at education sessions.
Assist with and delegate action items and conduct subsequent follow ups to maintain project timeframes to adhere to project deadlines.
Support instructor-led delivery and logistics and help identify which learning platform may be the best solution for the program or course.
Design, gather, and analyze program metrics to measure effectiveness and impact.
Brainstorm and research new ideas, tools, techniques, and cost-effective solutions and provide recommendations on potential usage with our programs to address goals and problems.
Maintain education program supply inventory and organization; coordinate shipping for in-person events.
Coordinate collection and organization of financial disclosure forms for clinical education initiatives.
Coordinate collection and processing of invoices, faculty/speaker stipends, and expense reimbursements.
Assist with the production of badges and printed event collateral for in-person education events.
Assist with Continuing Medical Education (CME) applications.
Coordinate with faculty on event logistics and slides.
Support post-event follow up such as billing, evaluation, metric gathering, and analyzing.
Assist with special projects as needed.
Provide administrative support to two senior-level leaders including internal/external meeting scheduling, reviewing calendars for conflicts, accepting/declining meetings on behalf of leaders, reminders of meetings and logistics and/or materials that may be needed.
Prepare and edit professional correspondence, communications, reports, presentations, and other documents on behalf of senior-level leaders.
Complete senior-level leaders expense reports and track for reimbursement.
Attend department and project meetings and take minutes.
Manage Clinical Education and Learning & Development SharePoint sites and Yammer through updating content, driving traffic towards the sites, and monitoring site analytics.
In collaboration with SMEs, create and edit emails, letters, reports, job aids, infographics, presentations, flyers, process documentation, and newsletter announcements.
Edit and distribute event recordings.
Partner with other teams and workgroups on continuously improving administrative processes, and activities cross-functionally to create best possible learning experience for users.
Help track training completion status and follow up with managers and users as needed.

Required Experience And Competencies

High school diploma or GED equivalent required.
1-2 years of administrative coordinator experience required.
Some college or equivalent experience required.
2+ years of administrative coordination in learning and development or related area preferred.
College graduate preferred.
Data entry with minimal errors.
Analyze data accurately and thoughtfully.
Troubleshoot technical or live event issues effectively.
Intermediate MS Excel, Word, PowerPoint, and Outlook skills.
Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency.
Video conferencing experience preferred.
Eye for presenting visual material.
Create engaging presentations.
Ability to establish and complete general office procedures and records administration.
Excellent organizational and time management skills with the ability to handle multiple assignments and action items with varying priorities underconditions requiring speed and accuracy.
Ability to work independently with drive and initiative as well as work well within a team setting.
Ability to use resources effectively and balance the needs of colleagues.
Strong attention to detail.
Ability to build rapport quickly and establish and maintain productive, trust-based, and effective relationships with a wide array of individuals across diverse client groups.
Ability to maintain flexibility and cooperation and participate in cross-organizational performance improvement activities.
Ability to actively listen, understand, and respond to stakeholders in a productive manner; strong customer service skills.
Ability to express ideas and convey information effectively and professionally in verbal and written communications.
Ability to read, understand, and communicate in English sufficiently to perform the duties of the position.
Ability to develop and deliver effective presentations to varying groups and sizes preferred.
Ability to travel to meetings and events as needed.

The Community

Even when you are working remotely, you are an important part of the Vituity Community. We offer plenty of opportunities to engage with other Vitans through a variety of virtual meet-and-greets, events and seminars.

Monthly wellness events and programs such as yoga, HIIT classes, and more
Trainings to help support and advance your professional growth
Team building activities such as virtual scavenger hunts and holiday celebrations
Flexible work hours
Opportunities to attend Vituity community events including LGBTQ+ History, Dia de los Muertos Celebration, Money Management/Money Relationship, and more

Benefits & Beyond*

Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.

Superior health plan options
Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%
Outstanding Paid Time Off: 3-4 weeks' vacation, Paid holidays, Sabbatical
Student Loan Refinancing Discounts
Professional and Career Development Program
EAP, travel assistance, and identify theft included
Wellness program
Purpose-driven culture focused on improving the lives of our patients, communities, and employees

We are excited to share the base salary range for this position is $24.28 - $30.36/hr., exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company's annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details.

We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us.

Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity.

Benefits for part-time and per diem vary. Please speak to a recruiter for more information.

Applicants only. No agencies please.

Vituity

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